Objectives

The primary objective of this tender is to procure reliable, single-use electrosurgical pencils for clinical use in the Accident and Emergency unit at RK Khan Hospital. The equipment is required to safely and effectively cut and coagulate patient tissue and blood during surgical procedures using high-frequency (HF) electrical current.

Scope

• Item Description: Disposable Electrosurgical Pencils
• Quantity: 02 Boxes
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal
• Contract Duration: Once-off supply
• Quote Validity: 90 days from the closing date
• Submission Protocol: Physical drop-off only into the designated tender box at the main entrance gate. Electronic, faxed, or misdirected submissions will be rejected.

Technical Requirements

• Items must be purpose-built for cutting and coagulation using HF current.
• All supplied goods must be brand new, unused, and free from defects in design, materials, or workmanship.
• Products must comply with applicable SANS/SABS specifications where referenced.
• Expired stock is strictly prohibited; all items must retain a minimum of six months' shelf life upon delivery.
• Second-hand, refurbished, or reconditioned equipment will not be accepted.
• Bidders must declare conformance to specifications, confirm firm pricing, and specify the exact delivery timeframe.
• Samples may be requested in writing for verification against set specifications. Failure to provide samples when requested results in automatic rejection. All testing costs are borne by the bidder.
• VAT at 15% applies only to registered vendors. All delivery and logistics costs must be fully inclusive in the quoted price.

Skills & Compliance Requirements

• Active registration and verification on the Central Suppliers Database (CSD).
• Valid tax compliance status, supported by a SARS PIN or Tax Clearance Certificate.
• Valid BBBEE certificate or sworn affidavit bearing the SANAS accreditation logo.
• Proficiency in completing mandatory official procurement forms (quotation templates, SBD 4 Disclosure of Interest, and SBD 6.1 Preference Points Claim Form) without retyping or altering prescribed layouts.
• Operational and financial capacity to execute a one-off contract, including readiness to furnish performance security within 30 days of award if mandated.
• Understanding of public sector supply chain obligations, including warranty periods (12 months post-delivery or 18 months post-shipment), penalty calculations for delayed delivery, and anti-collusion compliance.

Key Terms & Conditions Explained

• 80/20 Preference Point System: A standard South African public procurement scoring framework where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. This tender allocates the full 20 points to companies that are at least 51% owned by Black people.
• Cover-Quoting: The illegal practice of submitting multiple quotations to artificially influence pricing or evaluation outcomes. Bidders found engaging in this will face immediate disqualification and potential restriction from public sector contracts.
• Domicilium Citandi et Executandī: A legal term denoting the physical address nominated by the bidder for receiving official notices, legal correspondence, and contractual communications throughout the agreement period.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) required from the successful supplier within 30 days of contract notification to ensure履约 of delivery and quality obligations.
• SANAS-Accredited Documentation: Refers to certificates or affidavits verified by the South African National Accreditation System, ensuring authenticity and compliance with national regulatory standards for procurement preferences.