Objectives

The primary objective of this tender is to procure and deliver customized patient safety warning labels to support pharmacy operations at Umphumulo Hospital. The labels are designed to enhance medication adherence and clinical safety by providing clear, standardized instructions regarding drug discard timelines and antibiotic treatment completion.

Scope

The procurement covers a once-off supply and delivery of two distinct adhesive warning labels:

• Yellow Labels: Printed with the instruction “Discard after 30 days”
• Orange Labels: Printed with the instruction “Antibiotic – Complete the course”

A quantity of ten units per colour is required. The successful supplier must deliver all items directly to Umphumulo Hospital, with all transportation, handling, and insurance costs included in the quoted price. The quotation validity period is ninety days, and the contract is structured as a single delivery event rather than a recurring agreement.

Technical Requirements

• Dimensions & Printing: Labels must measure approximately 15 millimetres in width by 45 millimetres in length. Text must be highly legible, accurately printed, and resistant to smudging or fading under normal pharmacy storage conditions.
• Material Quality: Only new, unused labels are acceptable. Expired, second-hand, or damaged stock will be rejected.
• Compliance Documentation: Bidders must submit fully completed standard procurement forms, including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), Central Supplier Database (CSD) verification reports, and a valid B-BBEE status certificate or sworn affidavit. Tax clearance validation via a SARS PIN is mandatory.
• Pricing & Delivery: Quotes must reflect firm, all-inclusive pricing. Late submissions will not be considered. Delivery must occur within the timeframe specified by the purchaser upon award.

Skills Requirements

No specialized professional certifications are mandated. However, suppliers must demonstrate reliable logistical capabilities to ensure timely delivery, along with basic operational competence in custom label manufacturing or sourcing. Administrative proficiency is essential to navigate public sector compliance frameworks, including accurate completion of returnable documents, tax invoicing aligned with National Treasury standards, and proper CSD registration management. Quality control processes to verify print accuracy and material durability are also required.

Explanation of Unusual or Complicated Terms

80/20 Preference Point System: Evaluation uses an eighty-point price allocation and twenty-point allocation for specific transformation goals. Full points for the specific goal are awarded exclusively to companies at least fifty-one percent owned by Black South Africans. Failure to submit proof results in zero points but does not automatically disqualify the bid.

Hand-Delivered Submissions Only: Electronic, faxed, or postal quotations are strictly prohibited. All bids must be physically deposited in the designated quote box at the hospital before the closing time to prevent tampering and ensure secure handling.

Delay Penalties & Restriction Clauses: Late delivery incurs daily financial penalties calculated using the current prime interest rate applied to the delivered price. The department reserves the right to terminate contracts for default, purchase substitute goods at the supplier’s expense, and impose temporary bans on public sector contracting for fraudulent or collusive practices.

Cover-Quoting Prohibition: Submitting multiple quotations under different company names to artificially influence pricing or win awards is classified as fraud and will result in immediate disqualification and potential legal action.