Objectives

The primary objective of this tender is to procure four (4) medical-grade tuning forks for Ceza / Thulasizwe Hospital to support clinical physical examinations, neurological assessments, and sound-based therapeutic applications.

Scope

The contract encompasses a one-off supply and delivery of four tuning forks to the hospital's designated location in KwaZulu-Natal. The scope includes all transportation, handling, and incidental costs required to deliver the goods to the specified site. The agreement operates on a fixed-price basis with a ninety-day quotation validity period, followed by a twelve-month warranty upon acceptance of the delivered goods.

Technical Requirements

• Quantity: Four (4) units.
• Design: U-shaped metal acoustic resonator featuring two prongs (tines) and a central stem.
• Frequencies: Must cover 128 Hz (neurological vibration testing), 256 Hz and 512 Hz (Rinne and Weber hearing tests), and 440 Hz (concert pitch calibration).
• Materials: Constructed from aluminium alloy or nickel-plated steel.
• Dimensions: Stem length must range between 130 mm and 170 mm.
• Quality Standards: Must comply with South African Bureau of Standards (SABS) specifications.
• Condition & Shelf Life: Strictly new and unused. Expired or second-hand items are prohibited. All supplied goods must retain a minimum validity period of six months post-delivery.
• Documentation: Bidders must complete and sign the official specification form to confirm full technical compliance.

Skills & Capability Requirements

• Proven Delivery Experience: Bidders must submit at least one verified order and delivery note demonstrating prior supply of similar medical or laboratory goods to a public or private healthcare facility.
• Administrative & Financial Compliance: Valid Central Suppliers Database (CSD) registration, active SARS tax clearance status, and completion of all mandatory Standard Bid Document (SBD) declaration forms.
• Socio-Economic Qualification: Ability to substantiate Black women ownership (minimum 51%) through a valid B-BBEE certificate or sworn affidavit to qualify for preference scoring.
• Operational Capacity: Demonstrated ability to absorb all delivery costs, maintain firm pricing throughout the contract period, and furnish performance security if awarded.

Key Contract Terms & Definitions

• 80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals (in this instance, enterprises owned by Black women).
• Standard Bid Document (SBD): Mandatory government-prescribed forms used to declare bidder details, conflict of interest, tax compliance, and preference claims. Incomplete or missing SBDs result in immediate disqualification.
• Central Suppliers Database (CSD): A national Treasury-maintained registry requiring all prospective suppliers to register and maintain active tax compliance before being eligible for public sector procurement.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that the successful supplier must provide within thirty days of contract award to ensure履约 (performance) obligations are met.
• Prime Interest Rate Penalty: A daily financial penalty applied to delayed deliveries, calculated using the prevailing prime lending rate until actual delivery or performance is completed.