Tender Summary: Repair to Waste Container

Objectives

The primary objective is to restore a malfunctioning waste storage/refrigeration unit at Appelsbosch Hospital to full operational capacity. The project aims to ensure safe, hygienic, and adequately cooled waste containment while maintaining uninterrupted hospital operations and complying with provincial health and safety standards.

Scope of Work

This is a once-off service contract covering diagnostic repairs, component replacement, testing, and commissioning. The scope includes:

• Replacing two condenser fan motors
• Installing a new electrical isolator
• Locating and repairing a refrigerant gas leak
• Changing the expansion valve
• Replacing the timer and defrost cycle mechanism
• Swapping out the high-pressure/low-pressure (HP/LP) switch
• Supplying all materials, labour, consumables, and tools
• Conducting final testing, commissioning, and formal handover in working condition
• Providing a Certificate of Compliance (COC), warranty documentation, and post-service reporting

The contractor must coordinate with facility maintenance personnel to schedule work, minimise disruption to hospital services, leave the site clean, and bear full financial responsibility for any accidental damage to hospital premises.

Technical Requirements

All materials and components must carry SABS approval. Installation and repair work must strictly comply with:

• SANS 10142-1 (Code of Practice for Wiring of Premises)
• Occupational Health and Safety Act and Regulations
• National Building Regulations Code of Practice
• KwaZulu-Natal Provincial Administration (KZNPA) Standard Preambles and General Specifications

Bidders must submit a comprehensive company safety file, proof of refrigeration qualifications, evidence of similar completed projects, and valid CIDB grading. A statutory Certificate of Compliance must be issued upon completion. Pricing must be firm, inclusive of VAT, transport, labour, and profit, and valid for 90 days. A delay penalty of 0.04% per calendar day applies for non-completion beyond the agreed timeframe.

Skills and Qualification Requirements

Successful bidders must demonstrate verified expertise in commercial refrigeration and electrical systems. Mandatory requirements include:

• Valid CIDB grading in the EB or ME category
• Certified refrigeration technician qualifications (SAQCC recognised)
• Documented experience in similar healthcare or public sector infrastructure projects, supported by reference letters or completion certificates
• Proven competency in gas leak diagnostics, compressor system repairs, and electrical isolator installations
• Ability to prepare and submit statutory compliance documentation, including safety files and COCs
• Strict adherence to occupational health and safety protocols while operating within an active medical facility

Key Terms and Definitions

SAQCC: South African Qualifications Authority for Refrigeration Technicians, a mandatory certification verifying technical competency in refrigeration and air-conditioning work.

CIDB EB/ME: Construction Industry Development Board grading classifications for Electrical/Plumbing or Mechanical/Electrical contractors, indicating approved capability levels for public sector works.

COC (Certificate of Compliance): A legally mandated document certifying that electrical or mechanical installations meet national safety and performance standards before being put into service.

80/20 Preference Point System: A procurement evaluation model where 80 points are allocated based on competitive pricing and 20 points are reserved for socio-economic goals, specifically awarding full points to enterprises at least 51% owned by Black people.

GCC/SCC: Standard Government General and Special Conditions of Contract outlining legal obligations, payment terms, dispute resolution, performance security, and termination clauses applicable to all provincial health tenders.