Objectives

The primary objective is to engage a qualified service provider for the comprehensive cleaning and maintenance of gardens and grounds at a provincial health facility for a twelve-month period. The goal is to ensure the property remains visually appealing, environmentally compliant, and safe through consistent landscaping, waste management, and proactive groundskeeping.

Scope of Work

The contract covers a single site requiring five personnel daily. Core responsibilities include:

• Mowing all grass areas, nature strips, and lawns to specified heights.
• Weed identification, removal, and ongoing control across all property zones.
• Pruning and shaping shrubs, bushes, and trees, including canopy clearance for pedestrian and vehicle safety.
• Removal of dead foliage, invasive plant species, and all garden refuse on a weekly basis.
• Sweeping or blowing pathways, gutters, driveways, and car parks after all cutting operations.
• Maintenance of mulched beds to prescribed depths with regular aeration.
• Provision of periodic site improvement recommendations and assistance with replanting works.

Technical Requirements

• All machinery and equipment must be supplied by the contractor and hold SABS or CE approval.
• Grass must be maintained between 50–70 mm, never exceeding 150 mm, with clean edges along paths, fences, and structures.
• Tree branches must be trimmed to maintain a 4-meter vertical clearance over driveways and walkways.
• Invasive species must be managed using approved ring-barking, poisoning, and removal techniques.
• Herbicide and poison applications must comply with environmental standards, ensuring no harm to soil quality, bird life, insect populations, or existing vegetation.
• Job Safety Analyses (JSA) and Material Safety Data Sheets (MSDS) must be submitted prior to work commencement.
• Monthly progress reports and coordination meetings with the site manager are mandatory.

Skills and Personnel Requirements

• A supervisor or team leader with a minimum of three years verifiable experience in garden and grounds maintenance.
• Five dedicated cleaners required daily, supported by a company payroll demonstrating adequate human capacity.
• All staff must undergo formal training on chemical handling, safety protocols, and cleaning procedures before contract start.
• Personnel must be issued appropriate personal protective equipment (PPE), including full uniforms, name tags, safety boots, heavy-duty gloves, goggles, and disposable aprons.
• Labour pricing must meet or exceed the official national minimum wage rate effective March 2026; quotations below this threshold will be disqualified.

Key Terms and Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points to price and 20 points to specific socio-economic goals. Full preference points are awarded to enterprises that are 100% owned by Black African women.
• COIDA Compliance: A current Letter of Good Standing from the Compensation Fund for Occupational Injuries and Diseases is mandatory to verify employee injury coverage.
• Anti-Collusion Measures: The procurement strictly prohibits cover-quoting. Bidders submitting multiple quotes through affiliated or linked entities will face immediate disqualification.
• Contract Validity: Quotations must remain firm for the contract period, and the department reserves the right to negotiate shortlisted bids to ensure market-related pricing.