Objectives

The primary objective of this tender is to procure a reliable and compliant supplier capable of delivering high-quality, pre-gelled, self-adhering adult electrocardiogram (ECG) electrodes to support routine cardiac diagnostic procedures at the designated provincial hospital.

Scope

The contract encompasses the supply, packaging, and delivery of 130,000 units of adult ECG electrodes to the specified hospital facility. The supplier is responsible for ensuring timely delivery, maintaining product integrity throughout transit, providing warranty support, and complying with all applicable government procurement regulations and health product standards. The scope also includes adherence to strict administrative, financial, and regulatory compliance frameworks mandated by the provincial Department of Health.

Technical Requirements

• Product must be pre-gelled, self-adhering ECG electrodes specifically designed for adult patients.
• Packaging must consist of boxes containing 2,000 units each.
• Minimum quality standard is classified as "Good", with all items required to be new, unused, and free from defects.
• Products must have a minimum remaining shelf life of six months upon delivery; expired stock will be rejected.
• Must comply with relevant South African National Standards (SANS/SABS) or hold equivalent regulatory certification.
• Successful bidders will be invited to submit physical samples for verification against the approved specification document prior to contract award.

Skills and Bidder Requirements

• Hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Provide updated CIPC registration documents and a B-BBEE status certificate or sworn affidavit (for EMEs/QSEs).
• Demonstrate operational capacity through either proof of previous successful deliveries to public or private healthcare facilities, or a bank statement confirming a balance equivalent to at least 40% of the quoted value.
• Maintain tax compliance and be actively registered on the Central Supplier Database (CSD).
• Submit firm pricing valid for 90 days, inclusive of all delivery costs, handling, and VAT (if applicable).
• Complete all mandatory returnable documents (SBD4, GCC, SCC, SBD6.1) without omissions; failure to comply results in immediate disqualification.

Key Terms and Conditions

SAHPRA Authorisation: Mandatory regulatory clearance required for any entity handling medical devices in South Africa, ensuring products meet national safety, efficacy, and quality benchmarks before entering the healthcare supply chain.

80/20 Preference Point System: A government procurement evaluation model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. Full points for the specific goal are awarded exclusively to fully South African-owned enterprises.

Cover-Quoting Prohibition: A strict anti-collusion measure that automatically disqualifies bidders submitting multiple quotations through affiliated or interconnected companies, treating such actions as corrupt procurement practices subject to legal and sectoral penalties.

Performance Penalties & Termination: Delays in delivery incur financial penalties calculated at the current prime interest rate per day of delay. The purchaser retains the right to terminate the contract, procure substitute goods at the supplier's expense, and impose a restriction penalty prohibiting future public sector contracts for up to ten years in cases of default or fraudulent practice.