Objectives

The primary objective is to secure a one-off supply and delivery of durable workwear and safety footwear for Expanded Public Works Programme (EPWP) staff at Christ the King Hospital. The procurement aims to equip personnel with compliant, high-quality uniforms while adhering to provincial health department standards and national preferential procurement policies.

Scope

The tender covers the provision and delivery of three item categories across multiple sizes to a single location:

• Two-piece boiler suits (royal blue, Conti-suit EPWP style): 70 units across small, medium, and large sizes.
• Navy dust coats: 27 units across small and medium sizes.
• Black safety boots: 81 pairs across sizes 5 to 10.

All delivery costs must be included in the quoted price. The contract is a single delivery event with a 90-day quotation validity period. Expired, second-hand, or non-compliant stock will be rejected.

Technical Requirements

Bidders must supply goods that strictly adhere to detailed manufacturing and quality standards. Colour photographs of the actual products must accompany the quotation for initial verification:

• Boiler Suits: 100% cotton fabric (240g/m²), triple-needle stitching, elasticised back and waistband, concealed YKK zip, reinforced stress points, ruler pocket, and metal shank buttons. Must be SABS approved.
• Dust Coats: 65/35 polycotton twill (230g/m²), navy colour, extra-length design with back vent, concealed press-stud front, reinforced stress points, and dual pocket configurations including a pen division. Must be SABS approved.
• Safety Boots: Full-grain leather upper, black finish, double-density PU/PU soles, heat resistance up to 90°C, steel toe cap, and advanced cushioning (Poron/EVA). Must meet SANS/ISO 20345 safety standards and hold South Africa Podiatry Association approval.

All items must be brand new, unused, and valid for a minimum of six months upon delivery. Formal compliance declarations confirming SABS/SANS alignment are mandatory.

Skills Requirements

No specialised technical expertise is mandated, but bidders must demonstrate robust administrative and supply chain capabilities:

• Ability to source and manufacture goods meeting stringent South African Bureau of Standards (SABS) and South African National Standards (SANS) certifications.
• Competence in compiling and submitting unretyped official quotation forms alongside mandatory compliance documentation.
• Operational readiness to manage tax clearance verification, Central Suppliers Database (CSD) registration, and preference point claim submissions.
• Capacity to honour warranty obligations (12-month coverage), provide performance security if awarded, and absorb penalty deductions for delayed deliveries.

Key Terms & Compliance Notes

• EPWP Uniforms: Garments designated specifically for government job creation programme staff, requiring exact adherence to prescribed material and construction standards rather than general corporate wear.
• 80/20 Preference System: An evaluation method allocating 80 points to price competitiveness and 20 points to socio-economic goals. Points are exclusively awarded to fully South African-owned enterprises, supported by a CIP C certificate.
• CSD Registration: Mandatory enrollment in the Central Suppliers Database, the national repository for verifying supplier legitimacy, tax compliance, and banking details before contract award.
• Performance & Penalty Clauses: Strict delivery timelines apply. Delays incur financial penalties calculated at the current prime interest rate per day. Fraud, misrepresentation, or repeated default may result in contract termination and a prohibition from public sector contracts for up to ten years.