Tender Summary: Supply & Install Toilets at Ntumeni Clinic

Objectives

The primary objective is to secure a one-off service contract for the complete supply, installation, testing, and commissioning of a new toilet cistern facility at Ntumeni Clinic. The project aims to upgrade critical sanitation infrastructure while ensuring strict compliance with provincial health department standards, occupational safety legislation, and national building regulations.

Scope of Work

• Prepare structural walls and construct a concrete plinth to support the new installation.
• Dismantle and remove the existing toilet cistern.
• Supply and install seven (7) new universal ceramic front-flush cisterns (9L capacity, dimensions: 402mm × 360mm × 180mm).
• Connect new cisterns to the building's main water supply via stopper valves and link them securely to existing toilet pans.
• Weld existing stainless steel stitching to supporting rails (50mm specification).
• Conduct pressure testing, leak checks, and full commissioning before official handover.
• Provide comprehensive operation and maintenance manuals, including scheduled servicing intervals and authorised service agents.
• Obtain necessary local municipal approvals and responsibly dispose of construction rubble at licensed dumping sites.
• Provide a twelve (12)-month warranty covering all equipment and workmanship from the date of takeover.

The contract execution period is strictly three (3) weeks from the award date. The tender explicitly states that partial payments will not be considered; full delivery and service completion are required upon contract initiation.

Technical Requirements

• All civil and plumbing works must comply with the KwaZulu-Natal Department of Health Standard Specifications for external structures.
• Sanitary installations must meet SANS 10400 and all applicable South African National Standards.
• Full compliance with the Occupational Health and Safety Act 85 of 1993 is mandatory throughout the project lifecycle.
• All materials, fittings, and components must be brand new, unused, and of the latest manufacturer pattern, preferably bearing SABS certification.
• Bidders must submit a detailed programme of works prior to site mobilisation.
• Quoted prices must remain firm for ninety (90) days and be fully inclusive of labour, transport, overheads, profit, import duties, and 15% VAT (where applicable).

Skills & Qualification Requirements

• CIDB Registration: Minimum Grade 1 GB (Plumbing Installations).
• Trade Certification: Valid Trade Test qualification in Artisan Plumbing.
• Proven Experience: Submission of three (3) copies of previous similar orders accompanied by client completion certificates.
• Regulatory Compliance: Active Central Supplier Database (CSD) registration, SARS tax clearance verification, updated CIPC business registration, and B-BBEE status certificate or sworn affidavit.
• Supervision: All site activities must be directed by a competent, skilled contractor representative authorised to receive and implement instructions.
• Labour Obligations: Mandatory compliance with the Expanded Public Works Programme (EPWP) by employing local community members for general/unskilled labour.

Notes on Unusual or Complicated Terms

• CIDB Grading 1 GB: Refers to the Construction Industry Development Board’s competency classification system. Grade 1 GB is the foundational tier for plumbing installations, permitting contractors to execute public sector projects up to a defined financial threshold.
• SANS 10400: A comprehensive suite of South African National Standards governing building regulations. Part XA specifically dictates design, installation, ventilation, and testing protocols for water drainage and sanitation systems.
• EPWP (Expanded Public Works Programme): A government-mandated initiative requiring public sector contractors to allocate a specific percentage of unskilled labour hours to unemployed community members, driving local job creation and economic participation.
• 80/20 Preference Point System: A procurement evaluation framework where 80 points are awarded based on competitive pricing and 20 points are reserved for socio-economic transformation goals, specifically granting full points to enterprises at least 51% owned by Black Women.