Objectives

The primary objective of this quotation is to procure a reliable supplier for the one-off provision of specialized cardiovascular equipment required for infant cardiac surgery at Inkosi Albert Luthuli Central Hospital. The procurement ensures timely delivery of compliant, clinically effective oxygenation systems while adhering to provincial health department standards and national preferential procurement legislation.

Scope

The scope encompasses the supply and delivery of twenty-five (25) units of Infant Oxygenator Combo Packs directly to the hospital. This is a single-delivery contract with a quotation validity period of ninety (90) days. All pricing must be firm and inclusive of transportation, insurance, and any incidental services. The contract includes a standard twelve-month warranty from delivery acceptance and requires compliance with South African public sector procurement regulations.

Technical Requirements

Bidders must supply brand-new, unused equipment that strictly conforms to the following clinical and manufacturing specifications:

• Product Identification: Infant Oxygenator Combo Pack (ICN: E5919999)
• Material & Construction: Transparent polyvinylchloride (PVC) tubing and components, supplied in boxed packaging.
• Circuit Purpose: Functions as an extracorporeal circuit for cardiopulmonary bypass in infant cardiac surgery.
• Performance Criteria: Must deliver efficient oxygenation with a small priming volume, integrated heat exchanger, and optimal transmembrane pressures during bypass. Easy setup, priming, and de-airing are mandatory.
• Flow & Compatibility: Flow range of 0–1500 ml. Tubing must meet or exceed provided engineering drawings. An integrated arterial filter permits omission of an external filter; optional pre-bypass filters may be included.
• Quality & Compliance: Products must comply with applicable SANS/SABS standards, remain valid for a minimum of six months upon delivery, and exclude second-hand or expired stock. Shore hardness of tubing must remain stable during circuit heating/cooling.
• Evaluation Process: Quotations progress through five peremptory stages: administrative compliance, delivery capacity, specification adherence, price/preference scoring, and physical sample submission by the top three scoring bidders.

Skills Requirements

As this is a goods-supply tender rather than a technical service contract, specialized professional qualifications are not explicitly mandated. However, bidders must demonstrate:

• Proven logistical capacity to source, safely store, and deliver sterile medical devices within agreed timeframes.
• Competence in managing cold-chain or climate-controlled transport if required for product integrity.
• Ability to compile and validate mandatory procurement documentation, including tax clearance, Central Suppliers Database (CSD) verification, and B-BBEE status proof.
• Technical understanding of clinical specifications to accurately confirm compliance and prepare evaluation samples.
• Capacity to honor warranty obligations and respond promptly to defect claims within the contractual period.

Key Terms & Clarifications

Infant Oxygenator Combo Pack: A specialized extracorporeal life support device that integrates an oxygenator, tubing set, heat exchanger, and filtration components into a single unit. It is engineered for neonatal and infant cardiac surgery to minimize patient blood volume exposure, reduce priming complexity, and streamline circuit preparation.

80/20 Preference Point System: A South African public procurement scoring model allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals. This tender reserves the full 20 points exclusively for enterprises owned by youth.

CSD Registration: Mandatory enrollment in the government’s Central Suppliers Database to verify tax compliance, business legitimacy, and eligibility for all public sector contracts.

SBD Documentation: Standard Bid Document forms required for legal and procedural compliance, including SBD4 (Disclosure of Interest to prevent conflicts of staff) and SBD6.1 (Preference Points Claim Form for socio-economic goals).