Objectives

The primary objective of this tender is to procure a reliable supplier for blue blank adhesive labels to support logistics, inventory tracking, and consignment identification at the Provincial Pharmaceutical Supply Depot. These labels function as temporary identifiers when pre-printed alternatives are unavailable, ensuring accurate routing, accountability, and loss prevention within the KwaZulu-Natal Department of Health supply chain.

Scope

The procurement covers the supply of 100 rolls of adhesive labels, with each roll containing 1,000 labels. The scope includes manufacturing, quality assurance, packaging, and delivery to the designated provincial depot. Quotations must remain valid for 90 days, and the contract operates under standard government supply chain management frameworks, including general and special conditions of contract. Delivery timelines, packaging standards, and warranty obligations are binding upon award.

Technical Requirements

• Dimensions: 120mm x 55mm (tolerance ±5mm)
• Colour: Blue (minor variations permitted based on economic value)
• Material: Semi-gloss substrate with hotmelt adhesive
• Performance: Labels must remain securely affixed throughout transit until final delivery; dispensing gap of 2mm; reel edge spacing between 1mm and 1.5mm
• Packaging: 1,000 labels per roll
• Quality Standards: Must comply with SABS/SANS specifications; locally manufactured products are required
• Warranty: Goods must be new, unused, and free from design, material, or workmanship defects; warranty period is 12 months post-delivery or 18 months post-shipment, whichever occurs first
• Inspection & Testing: Pre-bid testing costs are borne by the bidder; the purchaser reserves the right to inspect premises and reject non-compliant supplies

Skills Requirements

No specialized technical or professional skills are explicitly mandated. Instead, the tender emphasizes operational, logistical, and administrative capabilities. Bidders must demonstrate proven experience in supplying similar goods to public or private healthcare facilities, supported by verifiable past order and delivery documentation. Suppliers must possess robust supply chain management capacity, including timely delivery execution, inventory handling, and compliance with South African public procurement regulations. Financial stability, tax compliance, and Central Supplier Database (CSD) registration are mandatory prerequisites. Additionally, bidders must be capable of providing documentary proof of black ownership (≥51%) to claim preference points and engaging in potential post-award price negotiations.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic goals. Full points are awarded to enterprises where at least 51% is owned by Black people. Claiming these points requires certified proof such as CIPC ownership certificates, BBBEE verification documents, or sworn affidavits.
• Sample-Based Final Selection: After initial scoring, the top three bidders may be requested to submit physical samples for specification verification. Failure to provide samples or submitting non-compliant ones can result in disqualification or a complete restart of the procurement process.
• Prime Interest Rate Penalty Clause: Late deliveries incur daily financial penalties calculated using the prevailing prime interest rate, applied continuously until actual delivery or performance is completed.
• Cover-Quoting Prohibition: Submitting multiple bids through affiliated, related, or overlapping entities to manipulate pricing or increase win probability is strictly prohibited. Violation leads to immediate disqualification and potential legal action for corruption and acquisition fraud.