Tender Summary: Supply and Deliver NOSA HSE Representative Registers

Objectives

The primary objective is to procure and deliver standardized health, safety, and environment (HSE) documentation and compliance materials to support workplace safety operations. The procurement aims to equip designated safety representatives with essential inspection tools and statutory signage while ensuring strict adherence to South African public procurement legislation and socio-economic transformation mandates.

Scope of Supply

The successful bidder will be responsible for the complete supply and delivery of the following items:

• 40 units of NOSA SHE Representatives Inspection Registers
• 15 units of Occupational Health and Safety (OHS) Act Posters, A1 size, fully laminated

Delivery must be executed to the designated facility within the timeframe specified upon contract award. The scope is strictly limited to the supply and physical delivery of these printed materials; installation or training services are not included.

Technical Requirements

Bidders must satisfy rigorous administrative and regulatory compliance criteria:

• Mandatory registration on the Central Supplier Database (CSD) and the eThekwini Supplier Portal.
• Valid Tax Compliance Status (TCS PIN or CSD number) verified through SARS.
• Submission using unaltered official Municipal Bidding Document (MBD) forms, including conflict of interest declarations, past supply chain practice disclosures, and independent bid determination certificates.
• Physical submission of sealed, correctly endorsed quotation envelopes to the designated bid box before the closing deadline. Late or improperly packaged bids will be automatically disqualified.
• Evaluation utilizes an 80/20 preference point system: 80 points allocated to price competitiveness and 20 points to designated socio-economic goals. Proof of claimed preferences must accompany the bid.
• Awarded contractors must execute a formal written contract (MBD 7) prior to commencement.

Skills Requirements

No specialized technical certifications or advanced professional qualifications are mandated. Required competencies are primarily logistical and administrative:

• Proven capability in sourcing, printing, or distributing regulated safety documentation and durable laminated signage.
• Reliable logistics and distribution networks capable of timely delivery to the specified location.
• Administrative proficiency in completing complex municipal procurement forms, preference point claim documentation, and statutory declarations accurately.
• Understanding of South African public supply chain management compliance frameworks to avoid disqualification due to procedural non-compliance.

Key Terms & Compliance Notes

• NOSA: Stands for National Occupational Safety Association, a recognized South African safety certification body. NOSA registers are industry-standard logbooks used by certified safety representatives to systematically record daily workplace inspections, hazard identifications, and corrective actions.
• OHS Act Posters: Statutory workplace signage required under the Occupational Health and Safety Act 85 of 1993. These posters outline employee rights, emergency evacuation procedures, and core safety responsibilities. Lamination is specified to ensure longevity in high-humidity or industrial environments.
• 80/20 Preference Point System: A statutory procurement evaluation model where pricing accounts for 80% of the total evaluation score, while 20% is reserved for advancing specific socio-economic objectives, typically related to ownership, management, or employment of historically disadvantaged groups.
• MBD Forms: Standardized government bidding templates used to verify tax standing, declare potential conflicts of interest, confirm clean supply chain history, and legally certify that bids were determined independently to prevent collusive practices.