Objectives

The primary objective of this tender is to secure a reliable supplier for essential optical equipment to support patient care at Greys Hospital. The institution aims to obtain high-quality, prescription-ready eyewear that meets specific clinical requirements for vision correction, ensuring timely delivery and long-term product reliability within a structured public procurement framework.

Scope

The contract encompasses a once-off supply of five optical categories, with fifty units required per item. All deliveries must be made directly to Greys Hospital. Each unit must include a protective case or pouch and a cleaning cloth. The procurement covers:

• Aphakic glasses (+10.00DS)
• Ready-made reading glasses (+1.00DS)
• Ready-made reading glasses (+1.50DS)
• Ready-made reading glasses (+2.00DS)
• Ready-made reading glasses (+2.50DS)

Bidders must quote firm prices valid for ninety days, with all transportation and handling costs fully incorporated into the submitted amounts.

Technical Requirements

Suppliers must comply with stringent quality, safety, and delivery standards:

• All goods must be brand new, unused, and free from manufacturing or material defects.
• Products must possess a minimum remaining shelf life of six months upon delivery.
• Items must align with applicable South African National Standards (SANS/SABS) and the attached specification annexure.
• Packaging must be durable enough to prevent damage, moisture exposure, or deterioration during transit and storage.
• A warranty of twelve months post-acceptance or eighteen months from shipment (whichever expires first) is mandatory.
• Bidders must formally confirm specification compliance. The procuring entity may request physical samples from top-scoring bidders if initial documentation is insufficient or to verify prior suppliers' offerings.

Terminology Note: Aphakic glasses (+10.00DS) are high-power corrective lenses prescribed for patients who have undergone lens extraction (typically cataract surgery). The +10.00DS denotes a strong converging lens power measured in diopters, specifically calibrated to restore functional vision for individuals lacking a natural crystalline lens.

Skills and Business Requirements

To progress through the four-stage evaluation process, bidders must demonstrate regulatory compliance and operational capability:

• Mandatory registration on the Central Supplier Database (CSD) with an active, compliant tax clearance status.
• Complete submission of all prescribed administrative forms, including the Bidder’s Disclosure (SBD4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and the Preference Points Claim Form (SBD 6.1).
• Full disclosure of any personal, corporate, or familial relationships with employees of the KwaZulu-Natal Department of Health to prevent conflicts of interest.
• Submission of a valid BBBEE Verification Certificate or a sworn affidavit to claim twenty preference points for enterprises with at least fifty-one percent black ownership.
• Financial and administrative competence to accurately calculate pricing, apply fifteen percent VAT (where applicable), and maintain firm quotes without hidden charges.
• Familiarity with public sector procurement legislation, including the 80/20 preferential scoring system, and the ability to satisfy administrative, technical, sample, and price evaluation stages.