Objectives

The primary objective is to procure a one-off supply of sterile endoscopic biliary retrieval balloons for clinical use at Grey’s Hospital. These medical devices are specifically intended for minimally invasive procedures to extract gallstones from the bile duct and manage cases of obstructive jaundice. The procurement aims to secure compliant, high-quality equipment while adhering to provincial health supply chain regulations and national preferential procurement policies.

Scope

This quotation covers the supply of thirty (30) packs of endoscopic biliary retrieval balloons. Each pack contains a single unit. The contract is structured as a single delivery event with a quotation validity period of ninety days. Successful suppliers will be responsible for delivering the goods directly to Grey’s Hospital in Pietermaritzburg. The evaluation process follows four mandatory stages: administrative compliance, technical specification adherence, potential sample verification for top-scoring bidders, and final scoring based on price and transformation goals.

Technical Requirements

• Product Type: Endoscopic Biliary Retrieval Balloons
• Diameter: 9–12–15 mm
• System Compatibility: Short wire exchange system; must accept 0.035-inch guidewires
• Catheter Specifications: 7 French shaft with a 5.5 French tip
• Length: 200 cm working length
• Sterilization & Safety: Must be sterile and ethylene oxide (EO) compatible
• Packaging: Single-unit packs
• Quality & Shelf Life: Products must be new, unused, and unexpired with a minimum remaining shelf life of six months upon delivery
• Compliance Documentation: Full completion of all standard bidding forms, proof of Central Supplier Database (CSD) registration, tax clearance verification, and BBBEE status documentation

Skills & Supplier Capabilities

As this is a goods-based quotation, formal personnel qualifications are not mandated. However, suppliers must demonstrate the following operational capabilities:

• Proven experience in distributing sterile medical devices and endoscopic accessories
• Reliable logistics and appropriate storage handling to maintain product sterility and integrity during transit
• Administrative proficiency to accurately complete mandatory government procurement declarations and financial forms
• Ability to provide manufacturer warranties and comply with post-delivery inspection, testing, and audit rights granted to the procuring institution
• Financial and operational stability to fulfill a one-off contract within the stipulated delivery timeframe

Key Terms & Clarifications

• EO Compatible: Indicates the device is designed to withstand or is intended for ethylene oxide gas sterilization, a standard method for heat-sensitive surgical instruments.
• Short Wire Exchange System: Enables clinicians to replace the balloon catheter through an existing endoscope channel without withdrawing the entire scope, significantly streamlining biliary interventions.
• French Measurement: A standardized sizing scale for catheters and tubes (1 French ≈ 0.33 mm diameter).
• 80/20 Preference Point System: A South African public procurement scoring model allocating 80 points to competitive pricing and 20 points to designated economic transformation goals (specifically, companies at least 51% owned by Black South Africans).
• CSD & Tax Compliance: Mandatory national registration and SARS validation processes ensuring suppliers are legally registered and financially compliant before contract award.