Tender Summary

Objectives

The primary objective of this procurement is to secure a one-off supply of essential mobility aids to support patient rehabilitation, physiotherapy, and daily living activities at the PMB Assessment and Therapy Centre under the KwaZulu-Natal Department of Health.

Scope

The contract covers the delivery of the following items to the designated facility:

• 20 units of Quadrupod Canes (European Style)
• 15 units of Aluminium Walking Sticks (M16, Foldable, Black)
• 30 units of Aluminium Elbow Crutches (Size L, Silver)

This is a single-stage quotation process with a 90-day price validity period. All deliveries must be made to the specified centre, with transport costs included in the quoted price.

Technical Requirements

• Product Specifications: Items must strictly conform to the detailed specifications in the annexures, including material composition, dimensions, colour, and style.
• Quality & Condition: All supplied goods must be brand new, unused, and represent the most recent models with current design and material improvements. Used or second-hand products are strictly prohibited.
• Standards Compliance: Goods should meet relevant South African National Standards (SANS/SABS) where applicable.
• Warranty: A minimum 12-month warranty from delivery acceptance or 18 months from shipment date is required, covering defects in design, materials, or workmanship.
• Delivery & Packaging: Goods must be packed to prevent damage during transit and delivered to the specified location. Products must have a minimum shelf-life validity of six months upon delivery.
• Compliance Documentation: Bidders must submit valid Central Supplier Database (CSD) registration, tax clearance certificates, and completed statutory declaration forms (SBD 4 for conflict of interest, SBD 6.1 for preference points).

Skills and Experience Requirements

• Proven Track Record: Bidders must provide proof of previous experience by submitting at least one valid order confirmation and delivery note demonstrating successful supply of similar medical mobility aids to either public or private healthcare facilities.
• Operational Capacity: Suppliers must demonstrate the logistical capability to fulfill the order within the stipulated delivery timeframe and manage post-delivery warranty claims efficiently.
• Administrative Competence: Bidders must be proficient in completing all mandatory government procurement forms accurately and understanding preferential procurement regulations.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation uses an 80-point price criterion and 20 points for specific socio-economic goals. Full points are allocated exclusively to enterprises manufacturing or producing the goods within KwaZulu-Natal province.
• Anti-Cover Quoting Measures: The department actively verifies multiple submissions from linked entities. Submitting competing quotes through affiliated companies constitutes cover-quoting, resulting in immediate disqualification and potential sector-wide business restrictions.
• Prime Interest Rate Penalty: Delays in delivery incur financial penalties calculated using the current prime interest rate per day of delay, applied directly against the contract price.
• Four-Stage Strict Evaluation: The procurement follows a rigid four-stage assessment (administrative compliance, delivery capacity, specification adherence, and pricing/preferences). Failure at any stage results in automatic disqualification without progression to subsequent stages.