Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for a one-off provision of sterile surgical blades intended for use in hospital theatre environments. The procurement seeks to ensure the timely delivery of clinically effective instruments that support minimal invasive procedures, while strictly adhering to provincial preferential procurement legislation, public sector compliance standards, and value-for-money principles.

Scope

• Product: Dermatome Blade-Duplex
• Quantity: 500 units
• Delivery Destination: Theatre department, Madadeni Hospital
• Contract Type: Once-off supply agreement
• Quotation Validity: 90 days
• Evaluation Process: Five-stage assessment covering administrative compliance, specification adherence, delivery capacity, sample verification, and price/preference scoring (80/20 system).

The successful bidder will be responsible for end-to-end delivery, warranty fulfillment, and compliance with all General and Special Conditions of Contract, including penalties for delayed delivery and termination clauses for non-performance or fraudulent practices.

Technical Requirements

Bidders must supply blades that strictly meet the following clinical and manufacturing specifications:

• Designed for minimal invasive surgeries requiring precise tissue cutting, dissection, and cauterisation
• Equipped with ten individual 8.00 mm cutting flaps to enable variable cutting widths
• Small, lightweight design with an ergonomic trigger mechanism
• Adjustable cutting thickness ranging from 0.2 mm to 1.2 mm
• Supplied in sterile condition, packaged per unit in a box
• Must be brand new, unused, and retain a minimum shelf-life validity of six months upon delivery
• Conform to applicable South African National Standards (SANS/SABS) or equivalent medical device quality benchmarks
• Warranty coverage of twelve months post-delivery or eighteen months from shipment, whichever occurs first

Skills & Compliance Requirements

• Proven Delivery Capacity: Submission of at least one official purchase order accompanied by a signed delivery note or invoice demonstrating prior experience supplying similar surgical items to public or private healthcare facilities.
• Regulatory & Financial Compliance: Active registration on the Central Supplier Database (CSD), valid tax clearance status from the South African Revenue Service (SARS), and a current Medical Devices Registration Number (MAAA).
• Preferential Procurement: Provision of valid B-BBEE documentation or a sworn affidavit. Up to twenty preference points are allocated to enterprises owned at least 100% by Black Africans.
• Administrative Accuracy: Quotations must be completed on official government forms without retyping, fully signed, and physically delivered to the designated tender box before the closing deadline. Late or incomplete submissions will be rejected.
• Sample Verification: The top three compliant bidders may be requested to submit physical samples for clinical scrutiny. Failure to provide samples when requested results in disqualification.

Clarification of Complex Terms

• Dermatome Blade-Duplex: A specialized surgical instrument used primarily in dermatological and reconstructive procedures to shave thin layers of skin for grafting or precise tissue removal. The "duplex" designation refers to a dual-flap configuration that allows surgeons to adjust cutting width intraoperatively.
• SAHPRA & MAAA: The South African Health Products Regulatory Authority regulates medical devices in South Africa. The MAAA number is the unique registration identifier issued by SAHPRA confirming that a medical device meets national safety, efficacy, and quality standards.
• CSD & B-BBEE: The Central Supplier Database is the national repository for all entities wishing to trade with the South African government. B-BBEE (Broad-Based Black Economic Empowerment) is a legislative framework promoting economic transformation, with preference points awarded based on ownership demographics.
• GCC & SCC: General Conditions of Contract outline standard legal obligations, payment terms, dispute resolution, and liability limits. Special Conditions of Contract supplement these with procurement-specific rules, such as delivery deadlines, penalty calculations, and anti-collusion provisions.