Objectives

The primary objective is to procure a reliable supplier capable of providing high-quality, reusable surgical instrument components to support theatre operations at Madadeni Hospital. The procurement aims to ensure timely delivery, strict adherence to medical device standards, regulatory compliance, and optimal value for money through a transparent, points-based evaluation system.

Scope

• Contract Type: One-off supply and delivery agreement.
• Quantity: 50 units.
• Delivery Location: Theatre department, Madadeni Hospital.
• Validity Period: 90 days from closing date.
• Pricing Structure: Firm, all-inclusive pricing covering delivery costs. Expired or second-hand goods are strictly prohibited, with a mandatory minimum product validity of six months remaining upon delivery.

Technical Requirements

• Product Specification: Bard Parker Handle Size 4 (Small), specifically designed as a scalpel blade handle.
• Material: Stainless steel or titanium.
• Design & Ergonomics: Short profile, flat handle featuring transverse ridges to enhance grip and control.
• Compatibility: Engineered to accommodate larger surgical blades (sizes 20–25).
• Sterilisation & Reuse: Fully autoclavable and intended for repeated clinical use.
• Quality Assurance: Must be new, unused, and free from manufacturing defects. Bidders must complete and sign the official specification form. Physical samples may be requested in writing for scrutiny against set standards.

Skills & Compliance Requirements

As this is a goods-supply tender, required competencies focus on administrative, regulatory, and logistical capabilities rather than specialised technical services:

• Proven Delivery Capacity: Submission of recent order and delivery notes demonstrating successful supply of similar medical equipment to public or private facilities.
• Regulatory & Administrative Compliance: Valid CIPC business registration, updated BBBEE status certificate or sworn affidavit, MAAA number, and a current SAHPRA licence.
• Tax & Financial Standing: Active tax clearance verified through the Central Suppliers Database (CSD) and SARS PIN validation.
• Procurement Documentation Proficiency: Ability to accurately complete standard bidding forms (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference point claims) and adhere to General and Special Conditions of Contract.
• Logistical & Warranty Management: Capability to meet strict delivery timelines, manage packaging standards, and honour a twelve-month warranty period covering defect repair or replacement.

Key Terms & Definitions

• SAHPRA Licence: Mandatory regulatory approval issued by the South African Health Products Regulatory Authority, certifying that the supplier and their medical devices meet national safety, quality, and efficacy standards.
• MAAA Number: Identification number assigned by the Medical Aid Administration Association, frequently required for healthcare vendors contracting with provincial government departments.
• 80/20 Preference Point System: A procurement scoring model where 80 points are allocated to competitive pricing and 20 points to specific socio-economic goals. In this tender, the full 20 points are awarded to enterprises with 100% Black African ownership.
• GCC/SCC: Standardised legal frameworks (General and Special Conditions of Contract) that govern payment terms, performance security, inspection rights, penalty clauses for late delivery, dispute resolution, and contract termination procedures.