Objectives

The primary objective is to procure four (4) electrocardiogram (ECG) machines for diagnostic cardiac monitoring at Madadeni Hospital, under the KwaZulu-Natal Department of Health. The tender seeks to secure compliant, high-quality medical equipment while adhering to public procurement legislation and advancing socio-economic transformation through preferential scoring.

Scope

The scope encompasses the supply, delivery, and handover of four new ECG machines to the hospital's designated stores. This is a one-off contract requiring all-inclusive delivery to the specified destination. The procurement follows a four-stage evaluation process: administrative compliance, capacity verification, specification compliance, and price/preference scoring. The successful supplier will be responsible for timely delivery, provision of required documentation, and adherence to all general and special contract conditions.

Technical Requirements

• Equipment must be brand new, unused, and represent the most recent models incorporating current design and material improvements.
• Devices must fulfill their intended diagnostic purpose of monitoring heart function and comply with applicable South African National Standards (SANS/SABS).
• All supplied units must have a minimum remaining shelf life of six months; expired or second-hand products are strictly prohibited.
• Suppliers must provide detailed operations and maintenance manuals, and may be required to supply spare parts, tools, or commissioning support.
• A mandatory warranty period applies: twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever concludes earlier.
• Samples may be requested in writing for specification verification; failure to provide samples when required results in quotation rejection.
• All quoted prices must be firm, inclusive of VAT (if applicable), and cover transportation, handling, and delivery costs.

Skills and Bidder Requirements

• Bidders must be registered on the Central Suppliers Database (CSD) with a verified tax compliance status.
• Submission of a valid BBBEE status level verification certificate or sworn affidavit is compulsory.
• Certified copies of South African IDs for all directors and a CIPC-issued ownership certificate must be provided.
• A valid SAHPRA licence is required to demonstrate legal authorization to distribute medical devices in South Africa.
• Proof of operational capacity must be demonstrated through at least one previous order and delivery note for similar goods or services delivered to a public or private healthcare facility.
• All mandatory returnable documents, including SBD4 (Disclosure of Interest), SBD6.1 (Preference Points Claim Form), and the Official Price Page, must be fully completed, signed, and submitted.
• Bidders must formally declare specification compliance, confirm firm pricing, and acknowledge that late submissions will be disqualified.

Key Terms and Conditions

SAHPRA Licence: Issued by the South African Health Products Regulatory Authority, this licence certifies that the supplier meets national regulatory standards for importing, distributing, or supplying medical devices, ensuring patient safety and product efficacy.

80/20 Preference Point System: A standard public procurement scoring model where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. In this tender, the full 20 points are allocated to promote South African-owned enterprises, verified through CIPC documentation.

Performance Security and Penalties: Within thirty days of contract award, the successful bidder may be required to furnish performance security. Delays in delivery incur financial penalties calculated at the current prime interest rate per day. Persistent non-performance may result in contract termination and potential restriction from public sector procurement for up to ten years.