Tender Summary: Diathermy Surgical Plates

Objectives

The primary objective is to secure a compliant and reliable supplier to provide high-quality, disposable electro-surgical dispersive plates for adult patients at Greys Hospital. The procurement aims to support clinical surgical procedures while ensuring strict adherence to provincial health supply chain regulations, value-for-money principles, and national transformation policies.

Scope

The scope encompasses the supply, delivery, and handover of 150 boxes of diathermy surgical plates to Greys Hospital. Each box contains 25 units, resulting in a total quantity of 3,750 plates. The supplier is responsible for delivering new, unused medical devices within the stipulated timeframe, ensuring proper packaging, transportation to the designated hospital site, and providing all necessary documentation. The contract does not include installation or long-term maintenance, focusing solely on the direct supply of clinical consumables.

Technical Requirements

• Product Specification: Disposable electro-surgical dispersive plates with an integrated cable and dual/split configuration, specifically designed for adult use.
• Packaging: Supplied in boxes of 25 units.
• Quality & Shelf Life: All items must be brand new, unused, and possess a minimum remaining shelf life of six months from the date of delivery. Expired or second-hand products are strictly prohibited.
• Regulatory Compliance: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Standards: Products must conform to applicable South African National Standards (SANS/SABS) and the hospital's detailed specification sheet.
• Sample Evaluation: The institution may request physical samples from the highest-scoring bidders for objective verification against specifications.

Skills and Capability Requirements

While the tender focuses on goods supply rather than professional services, bidders must demonstrate robust operational capabilities, including:

• Proven experience in sourcing, storing, and distributing regulated medical devices to public healthcare facilities.
• Competent supply chain and logistics management to ensure timely delivery without delays.
• Administrative proficiency in completing mandatory returnable documents, maintaining Central Supplier Database (CSD) registration, and demonstrating active tax compliance.
• Financial stability to issue performance security and honour warranty obligations if awarded.

Explanation of Key Terms and Conditions

• SAHPRA Licence: A mandatory regulatory approval in South Africa that verifies a company is legally permitted to handle medical devices, ensuring all supplied products meet national safety, quality, and efficacy standards.
• 80/20 Preference Point System: A standard procurement scoring framework where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals. In this tender, full points are granted to companies that are at least 51% Black-owned.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that the successful bidder must provide within 30 days of contract award to secure履约 of contractual obligations.
• Warranty Period: A standard 12-month coverage period post-delivery during which the supplier must repair or replace any defective units arising from manufacturing or material flaws at no cost to the hospital.
• CSD & Tax Compliance: Mandatory registration on the government's Central Supplier Database and proof of valid tax clearance are required; failure to maintain these results in automatic disqualification.