Objectives

The primary objective is to procure high-quality medical gauze swabs for clinical and surgical use at Grey’s Hospital. The institution seeks reliable suppliers capable of delivering compliant, sterile-grade absorbent swabs that meet stringent healthcare standards within a single-order framework.

Scope

The tender covers the supply of 3,000 packets of absorbent type 1 dyed green gauze swabs. Each packet contains 100 swabs, packaged at 50 packets per case. Delivery must be made directly to Grey’s Hospital in Pietermaritzburg. The quotation validity period is 90 days, with no extended contract period specified. All delivery and logistics costs must be included in the quoted price. Late submissions will not be considered.

Technical Requirements

• Product must be 100% pure cotton, 12-ply construction, measuring 100 x 100 mm.
• Swabs must be absorbent, dry, and dyed green.
• Must comply with SANS/SABS standards and the attached specification document.
• Products must be new, unused, and have a minimum of six months’ shelf life remaining upon delivery. Expired goods are strictly prohibited.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices in South Africa.
• Samples may be requested from the top-scoring bidders for quality verification. Failure to submit compliant samples when requested will result in disqualification.
• All quotations must be completed using the official departmental forms without retyping.

Skills Requirements

• Bidders must be registered on the Central Suppliers Database (CSD) with an active tax clearance status. Verification failures will lead to disqualification.
• Mandatory documentation includes the Bidder’s Disclosure (SBD4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Specification Form, and the Preference Points Claim Form (SBD6.1).
• Evaluation follows a four-stage process: administrative compliance, specification compliance, sample verification (if applicable), and final scoring based on price and preferential procurement goals.
• The 80/20 preference point system applies: 80 points for price competitiveness and 20 points for specific socio-economic goals.
• Full preference points for the specific goal require proof of at least 51% black ownership, supported by a valid BBBEE verification certificate or sworn affidavit.
• Bidders must ensure accurate pricing, confirm firm offers, and acknowledge that any calculation errors remain the bidder’s risk.
• The procuring entity reserves the right to negotiate prices if deemed unreasonably high and to reject non-compliant or incomplete submissions.

Key Terms & Clarifications

• SAHPRA Licence: A regulatory permit required for any entity handling medical devices in South Africa, ensuring products meet national safety and efficacy standards.
• 80/20 Preference System: A standard South African public procurement model where 80% of evaluation weight is given to price and 20% to designated social goals (e.g., black ownership).
• Type 1 Gauze: Refers to a standardised medical textile classification indicating high absorbency and suitability for wound care and clinical procedures.
• CSD & Tax Compliance: Mandatory government registration systems verifying a supplier’s legal standing and tax obligations before contract award.