Objectives

The primary objective is to supply and deliver thirty (30) freezer jackets to the West depot in Bridgemeade for the Nelson Mandela Bay Municipality. The tender seeks to procure compliant, high-quality protective workwear while adhering to municipal supply chain management policies, including preferential procurement frameworks and mandatory vendor registration requirements.

Scope

The contract encompasses the provision of freezer jackets in a single consolidated lot. The required breakdown includes:

• 8 × Medium
• 1 × Small
• 5 × Large
• 9 × Extra-Large
• 3 × Triple-Extra-Large
• 3 × Quadruple-Extra-Large
• 1 × Quintuple-Extra-Large

All garments must be black. Each jacket requires custom embroidery of the Nelson Mandela Bay Municipality (NMBM) logo and the text “WEST DEPOT” positioned on the left pocket. Delivery must be completed to the designated municipal depot.

Technical Requirements

Bidders must guarantee that all supplied jackets precisely match the specified size distribution and color. Industrial-grade embroidery must be accurately applied to the designated pocket area without compromising garment integrity. The municipality reserves the right to request physical samples or product brochures from shortlisted bidders following the tender closing date. All quoted prices must remain valid for a minimum of thirty (30) days from the submission date. Tender responses must be submitted exclusively via the municipality’s online procurement platform; fax submissions will be rejected. Award is contingent upon successful registration on the municipal supplier database.

Skills Requirements

While not explicitly enumerated, the tender implicitly requires demonstrated capability in protective apparel sourcing or manufacturing, proficiency in bulk custom embroidery, reliable last-mile logistics, and familiarity with South African municipal procurement compliance. Bidders should possess quality assurance processes to verify size accuracy, embroidery placement, and material durability, alongside administrative capacity to navigate online tender systems and maintain active supplier registration status.

Notes on Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring model where eighty percent of evaluation points are allocated to price competitiveness and twenty percent to socio-economic development goals, such as black economic empowerment, local enterprise participation, and disability ownership.
• Nelson Mandela Bay Supplier Database: A mandatory vendor registration portal that suppliers must complete and maintain to qualify for municipal contracts. Failure to register or maintain compliance results in automatic disqualification.
• Informal Tender: A streamlined procurement procedure designed for lower-value acquisitions, featuring reduced documentation requirements and expedited evaluation timelines compared to formal tenders.
• Single Lot Submission: All listed items must be quoted and delivered as one unified package. Partial bids, split quotations, or selective item submissions will not be evaluated.