Tender Summary: Conduct Occupational Hygiene Surveys

Objectives

The primary objective is to procure a qualified service provider to conduct comprehensive occupational hygiene surveys at Northdale Hospital. The initiative aims to systematically identify, measure, and evaluate workplace environmental hazards to ensure compliance with occupational health and safety regulations, ultimately safeguarding the well-being of healthcare workers, patients, and visitors.

Scope of Work

This is a once-off service engagement requiring the execution of four distinct survey categories across the hospital facility:

• Hazardous Biological Agents Survey
• Ergonomics Survey
• Illumination/Lighting Survey
• Noise Survey

The successful bidder will perform all field measurements, data analysis, risk assessments, and formal reporting. The contract is once-off with a quotation validity period of 90 days. All incidental costs, including travel, equipment, and reporting, must be factored into the quoted price. The department reserves the right to accept or reject any quotation without obligation.

Technical Requirements

• Specification Compliance: All deliverables must strictly meet the attached specification document and relevant SANS/SABS standards.
• Submission Protocol: Quotations must be hand-delivered in sealed envelopes to the designated hospital tender box before the closing date and time. Electronic submissions are explicitly rejected.
• Documentation: Bidders must submit complete Standard Bidding Document (SBD) forms, including SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), and a valid SARS tax clearance certificate.
• Performance & Penalties: Timely execution is mandatory. Delays beyond the agreed period will incur financial penalties calculated at the current prime interest rate per day. The purchaser may terminate the contract for default, non-compliance, or fraudulent/collusive practices.
• Inspection & Warranty: The department retains the right to inspect premises, audit records, and test outputs during performance. Non-compliant results must be rectified at the supplier’s expense.

Skills and Qualification Requirements

• Professional Registration: Mandatory proof of registration with the South African Institute of Occupational Hygienists (SAIOH).
• Regulatory Compliance: Mandatory proof of registration with the Department of Labour.
• Proven Experience: Documented evidence of successfully completing similar occupational hygiene surveys for the Department of Health.
• Administrative & Financial Standing: Valid Central Supplier Database (CSD) registration, verified tax compliance status, and BBBEE documentation (certificate or sworn affidavit) to claim preference points.
• Capacity & Integrity: No history of contract defaults or unexplained delivery failures. Bidders must confirm firm pricing, full specification compliance, and independence from collusive bidding arrangements.

Notes on Unusual or Complicated Terms

• SAIOH Registration: Refers to the South African Institute of Occupational Hygienists, the statutory professional body that regulates, certifies, and enforces ethical and competency standards for occupational hygienists in South Africa. Registration ensures the service provider meets national technical benchmarks.
• 80/20 Preference Point System: A government procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals. In this tender, the 20 points are exclusively for promoting South African-owned enterprises through verified BBBEE status.
• GCC/SCC Framework: The General and Special Conditions of Contract outline binding legal obligations, including payment terms (within 30 days of invoice submission), performance security, dispute resolution pathways (mandatory mediation followed by South African courts), anti-collusion clauses, and potential ten-year restrictions for suppliers found guilty of corrupt practices.