Tender Summary

Objectives

The primary objective is to procure and deliver one (1) floor-standing large volume air incubator for operational deployment at the NHLS Micro Laboratory in Port Elizabeth. The tender seeks a compliant, reliable supplier capable of providing laboratory-grade equipment while fulfilling public sector procurement mandates and transformation targets.

Scope of Work

The scope covers the end-to-end supply, delivery, and handover of the specified incubator. Suppliers must factor in all direct and indirect costs, including labour, materials, accessories, consumables, software, supervision, overheads, profit, royalties, taxes, levies, duties, exchange rate variations, and disbursements. Delivery must strictly adhere to the contractually agreed timeline. No goods may be delivered or services performed prior to issuance of an official purchase order. Upon award, the successful bidder will execute a formal contract governed by the National Treasury’s General Conditions of Contract.

Technical Requirements

The tender requires a single unit of a floor-standing large volume air incubator designed for microbiological laboratory use. While comprehensive engineering, performance, and calibration specifications are detailed in the full tender package, the equipment must satisfy standard clinical diagnostics requirements for precise temperature control, uniform air circulation, adequate internal capacity, and operational safety. The unit must be suitable for continuous use in a high-throughput pathology environment and comply with relevant healthcare equipment standards.

Skills & Capability Requirements

Bidders must demonstrate proven expertise in supplying specialized laboratory or medical instrumentation. Essential capabilities include efficient logistics and precision equipment delivery management, familiarity with public procurement compliance frameworks, and financial viability. Suppliers must maintain active tax clearance status, Central Supplier Database registration, and valid Broad-Based Black Economic Empowerment (B-BBEE) accreditation. Entities submitting as joint ventures or consortia must provide a binding agreement outlining equity distribution and role allocation. Prior experience executing comparable public sector supply contracts is assessed during the functionality evaluation phase.

Key Terms & Unusual Requirements

• PPPFA 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals, such as B-BBEE status, ownership by black individuals residing in rural or underdeveloped areas, or classification as an Exempted Micro Enterprise (EME) or Qualifying Small Enterprise (QSE). Points are awarded proportionally upon submission of verified documentation.
• Mandatory Tax Compliance: A valid South African Revenue Service (SARS) Tax Clearance Certificate or Tax Compliance Status PIN is compulsory. Non-submission results in automatic bid invalidation.
• General Conditions of Contract (GCC): Standard National Treasury GCC applies, featuring daily penalty calculations at the prime interest rate for delayed deliveries, alongside provisions allowing the purchaser to source substitute goods or terminate the contract in cases of supplier default.
• Strict Administrative Compliance Stage: Bids undergo a mandatory initial screening where incomplete submissions, unsigned declarations, missing pricing schedules, or absent compliance certificates lead to immediate disqualification before functional or price evaluation.
• Pricing & Validity Constraints: Quotations must remain valid for 90 days, stay within the R1,000,000 procurement threshold, and be denominated in South African Rand. Prices are fixed and exclusive of Value Added Tax, which is calculated separately.

This summary captures the core procurement intent, deliverables, compliance expectations, and evaluation framework.