Tender Summary: Surgical Visors Supply

Objectives

The primary objective of this tender is to procure compliant surgical visors for routine use as personal protective equipment in the theatre department at Greys Hospital. The procurement seeks to secure a reliable, cost-effective, and timely supply of medical-grade PPE while aligning with provincial health supply chain standards and national transformation policies.

Scope

• Item: Surgical Visors (SV2000 Half Face Visors)
• Quantity: 8 cases (4,000 units total; 500 units per case)
• Delivery Destination: Greys Hospital Theatre
• Contract Duration: One-off supply
• Quotation Validity: 90 days from closing date

Technical Requirements

• Product Specifications: SV2000 half-face visors measuring 30cm x 15cm, equipped with a plastic peel-back layer on one end. Must include a forehead sponge (24cm x 2cm) and an elastic strap (30cm x 2cm) designed to secure across the forehead with opening holes on either side.
• Condition & Shelf Life: All items must be brand new, unused, and possess a minimum remaining validity period of six months upon delivery. Expired or refurbished products are strictly prohibited.
• Packaging & Delivery: Goods must be packed in standardized cases of 500 units each, protected against transit damage, with clear labeling. All delivery costs must be included in the quoted price.
• Documentation & Compliance: Bidders must submit fully completed official quotation forms, including the Bidder’s Disclosure (SBD 4), General Conditions of Contract, Special Conditions of Contract, and the Preference Points Claim Form (SBD 6.1). Explicit written confirmation of compliance with the specification sheet is mandatory.
• Sample Verification: Shortlisted bidders will be formally requested to submit physical samples. Failure to provide samples when instructed results in immediate disqualification from further evaluation.

Skills Requirements

No specialized clinical or technical skills are required for this tender. Bidders must demonstrate standard commercial and logistical capabilities, including inventory management, secure transportation of medical supplies, and adherence to public sector contracting procedures. Proficiency in navigating South African procurement compliance frameworks, particularly Central Suppliers Database (CSD) verification and tax clearance validation, is essential.

Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African public procurement evaluation model allocating 80 points for price competitiveness and 20 points for designated socio-economic goals. Full points are awarded to enterprises with at least 51% Black ownership.
• SBD 4 & SBD 6.1 Forms: Mandatory government disclosure templates. SBD 4 requires declaration of any personal or corporate relationships with state employees to prevent conflicts of interest. SBD 6.1 is the official claim form for preference points, requiring supporting documentation such as a BBBEE verification certificate or sworn affidavit.
• CSD Tax Compliance Verification: Bidders must maintain an active Central Suppliers Database profile with a verified tax clearance status. Automatic disqualification applies if tax records are non-compliant or unverifiable.
• Pre-Award Sample Stage: Unlike conventional goods tenders, this process incorporates a mandatory sample submission phase after initial scoring. Only the top-performing compliant bidders will be invited to submit physical specimens for dimensional and material verification before final preference point allocation.