Objectives

The primary objective is to procure a once-off supply of specialized personal protective equipment for clinical use at Greys Hospital. The tender specifically aims to provide surgical masks that eliminate allergic reactions in theatre staff, ensuring uninterrupted daily operations in high-risk medical environments while maintaining strict fluid barrier and infection control standards.

Scope

• Quantity: Forty (40) boxes, containing twenty-five (25) units per box.
• Delivery Location: Grey’s Hospital, Pietermaritzburg.
• Contract Type: Once-off supply with a ninety (90) day price validity period.
• Product Freshness: All supplied items must have a minimum shelf life of six months from the date of delivery.
• Pricing: Firm, all-inclusive pricing covering VAT (if applicable), packaging, and delivery costs.

Technical Requirements

• Product must exactly match the specified model: Techno fluid shield orange masks with visors (Reference: 48247).
• Masks must incorporate fog-free lenses, Loncet breathable film technology, and a wrap-around splashguard.
• Visors must be anti-glare and fully compatible with standard theatre eyewear.
• Construction must be completely free of natural rubber and latex to prevent contact allergies.
• Must achieve ASTM Level 3 certification, guaranteeing maximum fluid resistance, bacterial filtration efficiency, and low breathing resistance.
• All items must be new, unused, and compliant with relevant South African National Standards.
• Bidders must formally declare specification compliance. Physical samples may be requested from the top three scoring quotations for independent verification prior to final award.

Skills Requirements

No specialized professional qualifications or technical certifications are mandated for this supply contract. Bidders are expected to possess standard commercial and logistical capabilities, including reliable distribution networks, inventory management, quality assurance protocols, and strict adherence to public sector supply chain management regulations. Prior experience supplying medical-grade PPE to public health facilities is advantageous but not compulsory.

Notable Terms & Explanations

• ASTM Level 3: An international testing standard classifying surgical masks by their ability to resist synthetic blood penetration, filter bacteria, and maintain low breathing resistance. Level 3 represents the highest tier of protection for high-fluid-risk procedures.
• Loncet Breathable Film: A proprietary medical-grade polymer layer engineered to reduce mask humidity and improve wearer comfort during prolonged use without compromising fluid barrier integrity.
• 80/20 Preference Point System: A mandatory South African procurement framework allocating eighty points for competitive pricing and twenty points for socio-economic transformation goals. Full points are awarded to enterprises with at least fifty-one percent Black ownership.
• Sample Verification Protocol: Following initial scoring, the institution may request physical product samples from leading bidders. Failure to provide compliant samples upon written request results in automatic disqualification.
• CSD & Tax Compliance: Suppliers must maintain active Central Supplier Database registration and valid SARS tax clearance status. Non-compliant vendors will be excluded regardless of pricing or technical merit.