Objectives

The primary objective of this quotation is to procure certified, disposable electrosurgical electrodes for clinical use at Kwamagwaza Hospital. The procurement supports gynecological and surgical interventions by supplying reliable medical instruments designed for precise lesion excision, specimen collection, and tissue-safe colposcopy treatments.

Scope

This is a once-off supply contract for medical goods. The scope encompasses the delivery of:

• Five (5) boxes of disposable Loop Electrosurgical Electrodes (packaged in boxes of 10).
• Five (5) boxes of Colposcopy LLETS Ball Electrodes (packaged in boxes of 10).

All items must be delivered to Kwamagwaza Hospital within fourteen (14) days of order placement. The quotation validity period is ninety (90) days, and all prices must remain firm throughout the contract term. Quoted prices must be all-inclusive, covering delivery, packaging, and applicable taxes where registered.

Technical Requirements

Bidders must supply products that strictly adhere to the following specifications:

• Loop Electrosurgical Electrodes: Plastic construction, sterile, packaged in boxes of 10. Compliant variants include green units (15mm x 12mm round top) or white units (20mm x 12mm round top). Intended for lesion excision and specimen provision.
• Colposcopy LLETS Ball Electrodes: Blue, sterile, measuring 5mm diameter with an 11cm shaft. Designed for colposcopy procedures to minimize tissue trauma. Packaged in boxes of 10.

Additional technical and compliance mandates include:

• Products must be brand new, unused, and possess a minimum shelf life of six (6) months upon delivery.
• Suppliers must provide a valid South African Health Products Regulatory Authority (SAHPRA) certificate for each item.
• Goods must align with relevant South African National Standards (SANS/SABS) where applicable.
• Quotations must be submitted on official, unaltered forms. All mandatory returnable documents (CIPC registration, BBBEE certificate/affidavit, CSD verification, tax clearance) must be fully completed.

Skills Requirements

As this is a goods-supply tender, no specialized installation or technical servicing skills are required. However, bidders must demonstrate:

• Established supply chain capacity to source, warehouse, and distribute regulated medical devices within strict delivery windows.
• Full compliance with public sector procurement regulations, including active Central Suppliers Database (CSD) registration and SARS tax compliance.
• Ability to substantiate pricing with proof of prior delivery notes or supplier quotations if deemed below market value.
• Familiarity with preferential procurement scoring, particularly the documentation required to claim transformation-based preference points.

Explanation of Unusual or Complicated Terms

• LLETS Ball Electrode: Stands for Large Loop Electrosurgical Transfer. It is a gynecological instrument used during colposcopy to ablate or remove abnormal cervical epithelium. The "ball" tip is specified to provide controlled thermal coagulation while minimizing mechanical tissue damage compared to traditional wire loops.
• SAHPRA Certification: Mandatory regulatory approval from the South African Health Products Regulatory Authority, verifying that the medical devices meet national safety, quality, sterility, and efficacy standards for clinical use.
• 80/20 Preference Point System: A procurement evaluation model where eighty (80) points are awarded for competitive pricing and twenty (20) points are allocated for socio-economic goals. In this tender, the full 20 points are reserved for companies at least 51% owned by Black Women.
• Cover-Quoting Prohibition: A strict anti-collusion measure where the procuring authority cross-references bidder entities to prevent multiple companies from submitting competing quotes on behalf of the same controlling interest. Identified cover-quoting results in immediate disqualification and potential restriction from public sector contracts.