Tender Summary: Service to Refill Fire Extinguishers

Objectives

The primary objective is to engage a qualified service provider to conduct annual maintenance, refilling, and regulatory compliance verification of fire safety equipment at Gingindlovu Clinic. The procuring entity seeks to ensure all fire extinguishers meet statutory safety standards, remain fully operational, and are accurately documented to support institutional emergency readiness and risk management.

Scope of Work

• Service, inspect, and refill three (3) fire extinguishers located at Gingindlovu Clinic.
• Repair and recharge all extinguisher components, including cylinders, hoses, nozzles, pressure gauges, and tamper seals.
• Remove outdated labels and install compliant service stickers displaying service dates, next inspection due dates, and contractor identification.
• Compile, update, and issue a complete fire equipment register alongside detailed after-service reports and site completion certificates.
• Execute all services within one working week of commencement, scheduled for November 2026.
• Provide a six-month warranty on serviced items and a twelve-month warranty on replaced components.

Technical Requirements

• All servicing, repairs, and recharging must strictly comply with SANS 1475, the South African National Standard governing the installation, testing, and maintenance of portable fire extinguishers.
• Materials, spare parts, and chemicals used must be SABS-approved and explicitly recommended by the original equipment manufacturer.
• Operations must adhere to the Occupational Health and Safety Act (Act 85 of 1993), national building regulations, and provincial health department safety protocols.
• A current, auditable safety file must be maintained on-site during operations, with a designated competent safety representative present at all times.
• Payment requires comprehensive documentation: stamped job cards, completed service schedules, after-service reports, site handover and completion certificates, and proof of contractor liability coverage.
• All pricing must be firm, inclusive of delivery, and subject to a maximum markup of approximately twenty percent on materials and spares.

Skills and Qualifications Requirements

• The contracting company must hold valid registration as a fire protection service provider in accordance with SANS 1475.
• A minimum of one employed technician must possess active registration with the SAQCC (South African Qualifications Certification Committee for Fire Protection), verifying competency in fire suppression systems.
• The bidder must provide Construction Industry Development Board (CIDB) grading certification of SF-01, which classifies contractors specializing in fire protection services.
• Proof of formal qualifications, trade tests, or certifications for all artisans and technicians executing the work must be submitted with the quotation.
• Valid registration with the Compensation Fund (Workmen’s Compensation Commissioner) is mandatory to cover occupational injuries sustained on site.
• Bidders must demonstrate prior capability by submitting at least one verifiable order and delivery note from previous public or private healthcare facility contracts.

Procurement and Evaluation Notes

This is a once-off quotation evaluated using an 80/20 preference point system (80 points for price, 20 points for specific goals). Full preference points for the specific goal are allocated exclusively to companies that are at least 100% owned by Black Africans. Mandatory compliance submissions include Central Supplier Database (CSD) verification, B-BBEE status evidence, and CIPC registration. Top-scoring responsive bidders may be required to submit physical samples for final validation before contract award.