Objectives

The primary objective is to engage a qualified service provider to conduct an annual, comprehensive maintenance, inspection, and refilling service for all fire safety equipment at Catherine Booth Hospital. The contract ensures regulatory compliance, enhances institutional safety protocols, and guarantees the operational readiness of fire suppression systems across all hospital facilities.

Scope of Work

• Service, inspect, and refill 186 portable fire extinguishers distributed across clinical, administrative, and residential zones.
• Re-pressurise all extinguishers and repair or replace compromised components, including cylinders, hose nozzles, pressure gauges, and tamper seals.
• Remove outdated instruction stickers and service labels; affix new labels displaying service dates, next inspection due dates, SAQCC registration numbers, and contractor contact details.
• Service all fire hose reels and hydrants located on-site.
• Compile, update, and submit a complete fire equipment register documenting locations, types, capacities, and service histories.
• Execute all services within a single working week during November 2026.
• Deliver comprehensive documentation including service schedules, after-service reports, job cards, site handover certificates, and completion certificates to facilitate payment.

Technical Requirements

• All maintenance and refilling must strictly comply with SANS 1475 regulations for portable fire extinguishers.
• Supplied materials, spare parts, and equipment must be SABS/SANS approved and endorsed by registered manufacturers.
• Warranty coverage: six months for serviced items and twelve months for replaced items. The contractor bears full cost for rectifying defects caused by inferior materials or workmanship.
• Mandatory adherence to the Occupational Health and Safety Act (Act 85 of 1993) and national building regulations.
• A current, auditable safety file must be maintained onsite, with a competent safety representative present throughout the service period.
• Contractor liability documentation, including verified workers’ compensation registration, must be submitted before work commences.
• Payment is contingent upon submission of stamped job cards, completed service schedules, after-service reports, site handover and completion certificates, and original tax invoices.

Skills and Qualification Requirements

• CIDB (Construction Industry Development Board) certification at grade SF-01, specifically for fire protection services.
• Proof of employment of at least one technician registered with SAQCC (South African Qualifications Certification Committee for Fire Protection).
• Valid company registration certificate demonstrating compliance with SANS 1475.
• All executing personnel must be qualified, certified artisans or technicians with documented proof of credentials attached to quotations.
• If work intersects with medical gas plants, contractors must hold a valid certification card from the Department of Labour authorising such activities.
• Bidders must demonstrate relevant experience through proof of at least one successfully delivered order or delivery note from a public or private health facility.

Notes on Special Terms and Conditions

SAQCC Registration: A mandatory industry regulatory body that certifies competency and licensing for fire protection practitioners in South Africa. Only SAQCC-registered technicians are legally permitted to perform the required fire equipment services.

CIDB SF-01: A specialist contractor grading issued by the Construction Industry Development Board, specifically designating firms qualified to execute fire protection installation, maintenance, and servicing projects.

SANS 1475: The South African National Standard governing the inspection, testing, recharging, and maintenance of portable fire extinguishers. Full technical compliance is non-negotiable and forms the baseline for evaluation.

Preferential Procurement (80/20 System): The evaluation framework allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. The full 20 preference points are awarded exclusively to companies that are at least 100% owned by Black Africans, substantiated by CIPC ownership certificates or sworn affidavits.

Sample Submission Protocol: Following initial scoring, the top three bidders will be formally requested to submit physical samples via email for final compliance verification. Failure to submit compliant samples may result in disqualification or a restart of the procurement process.