Objectives

The primary objective is to appoint a qualified service provider to deliver routine washing, degreasing, and disinfecting services for the Mossel Bay Municipality’s refuse compactor trucks. The contract ensures consistent hygiene standards, regulatory compliance, and optimal vehicle maintenance throughout the agreed service period.

Scope of Work

• Contract Duration: From the date of appointment until 30 June 2027.
• Service Locations: Louis Fourie and Kwanongaba Transfer Stations.
• Operating Window: Weekdays between 08:00 and 16:00.
• Core Deliverables: Complete cleaning of the internal compactor chamber, including areas behind hydraulic blades, around the tailgate, and the loading hopper. The process requires manual removal of solid waste and sludge, application of industrial degreaser, high-pressure rinsing, and thorough disinfection.
• Resource Allocation: The municipality supplies water at the site. The contractor must provide all personnel, chemicals, protective gear, and mobile cleaning equipment.
• Turnaround Time: Services must be executed within three (3) calendar days of receiving a municipal work order.

Technical Requirements

• Equipment Specifications: Contractors must deploy trailer- or truck-mounted jet wash units meeting minimum thresholds: operating pressure ≥200 Bar, flow rate ≥10 litres/min, and onboard water tank capacity of 2,000–3,000 litres.
• Proof of Capability: Photographic evidence and full technical datasheets of the proposed jet machines must accompany the bid. Missing documentation results in immediate disqualification.
• Performance Monitoring: Success will be measured against strict Key Performance Indicators (KPIs), requiring 100% compliance in equipment readiness, budget adherence, and timely service delivery per order.
• Pricing Model: Bidders must submit a single unit price per wash, applicable to both 10-ton and 16-ton refuse trucks. Evaluation totals are calculated by multiplying the quoted rate by estimated annual volumes.

Skills and Qualification Requirements

• Legal & Financial Compliance: Valid business registration, mandatory Central Supplier Database (CSD) enrolment, current Tax Compliance Status (TCS) PIN from SARS, and proof of settled municipal accounts (or sworn affidavits where property ownership does not apply).
• Governance Documentation: Board resolution authorising the signatory, completed municipal bidding forms (MBDs), and declarations confirming no history of supply chain abuse, fraud, or corruption.
• Operational Competence: While formal trade certifications are not explicitly mandated, contractors must demonstrate proven expertise in industrial high-pressure cleaning, safe handling of chemical degreasers, proper wastewater containment/disposal practices, and adherence to occupational health and safety standards in municipal facilities.

Key Terms and Conditions

80/20 Preference Point System: Procurement evaluations weight price at 80 points and socio-economic goals at 20 points. Half of the goal points reward Broad-Based Black Economic Empowerment (B-BBEE) status levels, while the remainder incentivise businesses physically located within the Western Cape, Garden Route District, or Mossel Bay Municipal area.

Primary and Alternative Bidding: The municipality may appoint both a preferred and an alternative supplier. Both parties must formally confirm order acceptance capacity within 24 hours of notification. Repeated failure to respond triggers cancellation and escalation to further alternatives or a new procurement cycle.

Strict Document Integrity: All official bidding templates must be completed exactly as issued. Retyping, unauthorised alterations, or missing pages result in automatic rejection. Submitted quotes remain legally binding for 90 days post-closure.