Tender Summary: Botshabelo Magistrate’s Office Repairs and Refurbishment

Objectives

To procure professional mechanical engineering services for the comprehensive repair and refurbishment of the Botshabelo Magistrate’s Office complex. The primary objective is to rectify structural, civil, and mechanical defects, including roofing, tiling, window frames, electrical and mechanical wiring, perimeter fencing, lighting, civil infrastructure, and air-conditioning systems, while ensuring full compliance with safety, environmental, and legislative standards.

Scope of Services

The successful bidder will deliver mechanical engineering services across six standard consulting stages: Inception, Preliminary Design, Detail Design, Documentation and Procurement, Contract Administration and Inspection, and Close-Out. Additional responsibilities include:

• Part-time construction monitoring and site supervision.
• Integration of Occupational Health and Safety specifications into tender documentation.
• Lodging Environmental Impact Assessment applications and managing Environmental Management Plan compliance.
• Administration and monitoring of Labour-Intensive Works under the Expanded Public Works Programme (EPWP).
• Multidisciplinary coordination with architects, quantity surveyors, and structural/civil engineers, where architects act as the principal agent.

Technical Requirements

All deliverables must align with the National Department of Public Works and Infrastructure (NDPWI) Scope of Engineering Services and Tariff of Fees (2023) and the CIDB Standard Professional Services Contract. Key technical obligations include:

• Strict compliance with the Occupational Health and Safety Act, SANS 10400, environmental conservation regulations, and local authority bylaws.
• Submission of detailed design drawings, specifications, cost estimates, cash flow projections, monthly progress reports, and annual accrual reports.
• Use of project documentation software compatible with other appointed consultants.
• Development and maintenance of a baseline programme and monthly Project Execution Plans.
• Maintenance of professional indemnity insurance covering a minimum of R1.5 million or 15% of the estimated work value, whichever is greater.

Note on Unusual Terms: The tender mandates implementation of EPWP guidelines, requiring specific labour participation targets, monthly reporting on employment indicators, and contractor payment certification contingent on verified labour submissions. Additionally, the provider must embed OHSA compliance into design and supervision phases, assuming full responsibility for regulatory adherence during construction.

Skills and Qualification Requirements

Bidders must meet stringent professional and operational criteria:

• Full-time supervision by an Engineering Council of South Africa (ECSA)-registered professional Mechanical Engineer or Mechanical Engineering Technologist.
• Key personnel must submit certified proof of current professional registration, CVs, and identity documents.
• Staff managing labour-intensive works must hold NQF Level 7 (Develop and Promote Labour-Intensive Construction Strategies) and Level 5 (Manage Labour-Intensive Construction Projects) unit standards or equivalent QCTO qualifications.
• All personnel must be South African citizens, pass security screening if required, and demonstrate proven experience on comparable projects within the past five years.
• Proven financial viability, strong contractual performance history, and demonstrated capacity for multidisciplinary coordination, contract administration, and risk mitigation.