Objectives

The primary objective of this Request for Quotation (RFQ) is to appoint a qualified supplier to deliver electrical materials required for the operations and maintenance of the SANPC Saldanha 026 terminal. The procurement seeks to secure cost-effective, reliable supply while adhering to South African public procurement legislation, transformation targets, and quality assurance standards.

Scope

The scope covers the supply, delivery, and provision of electrical materials designated for the SANPC Saldanha terminal project. While the provided documentation does not list itemised specifications or quantities, bidders are expected to quote unconditionally for all required goods. Any disbursements or items not explicitly priced will be disregarded during evaluation. The successful supplier must ensure timely delivery aligned with SANPC’s operational schedules and contractual obligations.

Technical Requirements

The tender documentation emphasises administrative and compliance-based technical thresholds rather than detailed engineering specifications. Bidders must satisfy the following mandatory requirements:

• Complete and submit all prescribed Standard Bidding Documents (SBDs), including SBD1, SBD4, SBD6.1, SBD8, and SBD9.
• Provide a valid Broad-Based Black Economic Empowerment (B-BBEE) verification certificate or sworn affidavit to qualify for preference points.
• Demonstrate Tax Compliance Status verified via the National Treasury’s Central Supplier Database (CSD).
• Pass both administrative and substantive responsiveness tests before progressing to functional evaluation.
• Meet any minimum technical/functionality thresholds established during Stage 2; failure results in immediate disqualification.
• Maintain quotation validity for exactly 60 calendar days from the closing date and time.

Skills Requirements

No explicit professional qualifications or personnel certifications are stipulated in the available documentation. However, suppliers must demonstrate proven capability in sourcing, supplying, and distributing industrial electrical materials. Required competencies include robust logistics and inventory management to meet delivery timelines, financial stability to support contract execution, and familiarity with South African public sector compliance frameworks. Bidders should also possess the administrative capacity to accurately complete complex procurement forms and respond to post-tender negotiations if triggered.

Notes on Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific transformation goals (B-BBEE status, specifically targeting 51%+ black ownership or 30%+ black women ownership). Price points are calculated using a formula that compares the lowest acceptable tender to each bidder’s quoted amount.
• Post-Tender Negotiation: SANPC reserves the right to conduct sequential negotiations with the top-ranked bidders if initial pricing is deemed non-market-related. This may adjust award decisions without reopening the entire evaluation process.
• Independent Bid Determination Certificate (SBD9): Bidders must legally certify that their pricing was developed independently, with no collusion, market allocation agreements, or price-sharing with competitors, in compliance with anti-bid-rigging legislation.
• Declaration of Interest & Past SCM Practices: Bidders must disclose any relationships with state employees involved in evaluation, confirm no involvement in fraud/corruption over the past five years, and declare whether they are listed on the National Treasury’s Tender Defaulters Register.
• Payment Terms: Invoices are payable within 30 days of receipt, contingent upon submission of a correct tax invoice and full completion or delivery of the contracted goods.