Objectives

The primary objective is to procure 300 units of large-sized CPAP masks equipped with cushioned masks, manometers, and pressure relief valves for wall oxygen regulators. The tender aims to secure reliable respiratory support equipment for Ngwelezane Hospital while adhering to public sector procurement principles, including transparency, accountability, and the promotion of historically disadvantaged enterprises through the preferential procurement framework.

Scope

• Supply and delivery of 300 units of specified CPAP masks to Ngwelezane Hospital, KwaZulu-Natal.
• Once-off contract with a quoted price validity period of 90 days.
• Full compliance with administrative, mandatory, and regulatory documentation requirements.
• Physical sample submission prior to or on the closing date for technical verification.
• All delivery costs, applicable taxes, and incidental services must be included in the quoted price.

Technical Requirements

• Product Specifications: Each unit must comprise a cushioned mask, integrated manometer, tubing with a pressure relief valve, and be sized for large adults.
• Quality & Standards: Goods must be new, unused, and conform to relevant SANS/SABS standards. Expired products will be rejected; all items must have a minimum shelf life of six months upon delivery.
• Regulatory Compliance: Bidders must provide a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Pricing & Validity: Prices must be firm, inclusive of VAT (for registered vendors), and cover all delivery costs to the designated hospital site. Quotes remain valid for 90 days.
• Evaluation Process: Assessment follows four stages: administrative compliance, specification adherence, price/preference points (80% price, 20% specific goals favouring South African-owned enterprises), and objective sample verification.

Skills Requirements

This is a goods supply tender rather than a service contract; therefore, no specialised professional or clinical skills are mandated. Bidders must demonstrate operational capacity to source compliant medical equipment, manage logistics for timely delivery, maintain active regulatory licences, and fulfil contractual obligations. Familiarity with public sector procurement compliance, tax clearance validation, and Central Supplier Database (CSD) registration is essential. Subcontracting of core supply functions is restricted unless explicitly approved.

Notes on Unusual or Complicated Terms

• CPAP (Continuous Positive Airway Pressure): A respiratory therapy system that delivers steady pressurised air through a mask to keep airways open, commonly used for sleep apnea and acute respiratory support.
• Manometer & Pressure Relief Valve: Integrated safety and monitoring components that measure internal system pressure and automatically release excess oxygen to prevent over-pressurisation and ensure patient safety.
• SAHPRA Licensing: A mandatory regulatory requirement in South Africa ensuring that all medical devices supplied meet strict safety, efficacy, and quality standards before entering healthcare facilities.
• 80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic goals, specifically prioritising fully South African-owned enterprises.
• Cover-Quoting Prohibition: Strict anti-fraud measures requiring bidders to declare all associated companies; collusive or duplicate bidding across multiple entities results in immediate disqualification and potential sector-wide trading restrictions.