Objectives

The primary objective of this tender is to procure and deliver a one-off supply of mid-size wound fistula management systems to Ngwelezana Hospital. The acquisition aims to support clinical wound care operations by providing reliable medical consumables that protect surrounding tissue from high-output fistulas while maintaining clinical accessibility.

Scope

The procurement covers the supply of five boxes of mid-size wound fistula management systems, with each box containing three units. The contract is structured as a single-instance transaction with no recurring delivery or service obligations. Successful suppliers must deliver all goods within fifteen working days of contract award. All supplied items must be brand new, unused, and retain a minimum shelf life of six months upon delivery to the designated facility.

Technical Requirements

• Material & Design: The system must feature a double-layer adhesive that is flexible, durable, and specifically engineered to prevent skin damage.
• Clinical Functionality: Products must be easily applicable and removable while allowing unobstructed access to the wound site for monitoring and treatment.
• Quality Standards: All goods must comply with South African Bureau of Standards (SABS) quality benchmarks.
• Packaging: Units must be packaged according to the specified configuration (three units per mid-size box).
• Compliance Declaration: Bidders must explicitly confirm compliance with every item in the attached specification schedule. Failure to indicate compliance will result in automatic disqualification.
• Sample Evaluation: The procuring entity reserves the right to request physical samples for testing. Bidders must provide requested samples promptly; failure to do so will lead to rejection of the offer.

Skills and Experience Requirements

This tender does not require specialized technical expertise, professional certifications, or prior project experience. Supplier qualification is determined exclusively through administrative, financial, and regulatory compliance. Mandatory credentials include:

• Active verification on the Central Supplier Database (CSD).
• Valid tax clearance status confirmed via SARS.
• A current license issued by the South African Health Products Regulatory Authority (SAHPRA) authorizing the manufacture, wholesale, or distribution of medical devices.
• Proper company registration documentation.

Notable Terms and Conditions

• 80/20 Preference Point System: Evaluations utilize an eighty-point price component and a twenty-point socio-economic component. Full preference points are allocated to enterprises that are majority-owned by South African citizens, verified through Companies and Intellectual Property Commission (CIPC) ownership certificates.
• SAHPRA Licensing: Suppliers must hold a valid regulatory license to trade in medical devices. This ensures all products meet national safety, efficacy, and manufacturing standards before clinical deployment.
• Strict Delivery Window: Any quotation proposing a delivery period exceeding fifteen working days will be deemed non-responsive and rejected. Late submissions will not be considered under any circumstances.
• Anti-Collusion & Cover-Quoting Prohibition: The document enforces strict penalties for bid-rigging, price coordination, and cover-quoting (multiple entities submitting aligned bids for the same opportunity). Violations may trigger immediate disqualification, contract cancellation, and public sector blacklisting for up to ten years.
• Contractual Framework: The agreement operates under standard General and Special Conditions of Contract, incorporating warranty obligations, performance penalties for delays, and dispute resolution procedures aligned with South African legislation.