Objectives

The primary objective is to upgrade and refurbish the NU 5 Library in Mdantsane through targeted roofing, flooring, and ancillary structural improvements. The project aims to restore facility integrity, enhance accessibility, improve aesthetic and functional standards, and ensure long-term durability while adhering to municipal infrastructure and procurement regulations.

Scope of Work

• Roofing Upgrades: Installation of new 50x76 rafters, Alu Zink roof sheets (4x14m), barge boards, fascia boards, and PVC guttering with downpipes and fittings.
• Flooring & Finishing: Removal of existing flooring, installation of new vinyl flooring, and associated skirting works. Painting of all ceilings and skirting lines.
• Doors & Security: Fitting new internal doors for male/female toilets with painted locks and hinges. Breaking open and installing a new aluminium door in the passage leading to the rent office, followed by painting of the passage and exterior walls.
• Accessibility & Safety: Construction of a 2.5m x 1.5m disabled access ramp with a 10m concrete walkway reinforced with 200x200mm mesh. Installation of new galvanized disabled railings concreted into the ramp structure.
• Ancillary Works: Supply and fitting of a new galvanized burglar gate with dual locking mechanisms. All site measurements, calculations, material transport, equipment hiring, and post-completion site clearance are included.

All works must be completed within eight weeks of receiving an official purchase order. Removed materials remain the property of the municipality unless otherwise instructed.

Technical Requirements

• Mandatory registration with the Contractors Industry Development Board (CIDB) at grade 1GB or higher for general building works.
• Valid tax compliance status verified via the Central Supplier Database (CSD) and active registration on the BCMM Supplier Database.
• Certified trade diplomas or certificates for roofing, flooring, and related trades, accompanied by identity documents for executing personnel.
• Documented evidence of at least three successfully completed similar construction projects, supported by signed completion certificates or formal confirmation letters.
• Fixed quotation prices inclusive of VAT, covering all labour, materials, transport, and equipment hire. Rates must remain non-adjustable throughout the contract duration.
• Compliance with the General Conditions of Contract 2015 issued by National Treasury, governing risk allocation, payment terms, and dispute resolution.

Skills Requirements

• Certified trade competency in structural roofing, carpentry, vinyl flooring installation, guttering/plumbing, metal fabrication, and professional painting.
• Proven experience in public sector or institutional refurbishment projects involving simultaneous multi-trade coordination.
• Ability to independently perform quantity surveys, interpret specifications, and manage site logistics within a strict eight-week delivery window.
• Competence in implementing health and safety protocols, maintaining site cleanliness, and ensuring compliance with municipal quality standards.

Key Terms & Clarifications

80/20 Preference Points System: A standard South African public procurement evaluation model allocating 80% of scoring to competitive pricing and 20% to socio-economic development goals (specifically BBBEE contribution levels and supplier locality).

CIDB Grade 1GB: A Contractors Industry Development Board classification indicating minimum financial turnover, plant/equipment capacity, and managerial capability to execute general building contracts valued up to R10 million.

Central Supplier Database (CSD): A mandatory national government registry where all public sector suppliers must register and maintain valid tax clearance certificates to qualify for municipal procurement opportunities.

General Conditions of Contract 2015: Standardised contractual framework published by National Treasury that defines mutual obligations, variation procedures, retention money, defect liability periods, and termination clauses for municipal infrastructure projects.