Objectives

The primary objective is to secure a reliable supplier for a one-off provision of medical-grade tubular elasticated bandages to support clinical operations and patient care at RK Khan Hospital under the KwaZulu-Natal Department of Health.

Scope

The procurement covers the supply and delivery of 150 rolls of Size E tubular elasticated bandages. The contract is once-off, requiring direct delivery to the hospital facility. Quotations must remain valid for 90 days, and pricing must be firm, inclusive of all delivery and incidental costs.

Technical Requirements

• Product Specifications: Lightweight elastic tubular support bandage intended for managing strains, pains, and soft tissue injuries.
• Material & Features: 100% cotton, reusable, and washable fabric.
• Colour & Size: Available in white or beige; must conform to Size E standards.
• Packaging: Each unit must be a 5-metre roll packed individually in a box.
• Quality & Compliance: Must meet applicable South African National Standards (SANS/SABS). Products must be new, unused, and possess a minimum shelf life of six months upon delivery.
• Sample Submission: Bidders must physically submit a sample for quality verification by the closing date. Failure to provide a sample when requested results in automatic rejection.

Skills and Compliance Requirements

• Operational Capacity: Demonstrated ability to source, store, and deliver medical consumables within agreed timeframes without disruption.
• Regulatory Compliance: Mandatory registration on the Central Supplier Database (CSD) with a verified tax clearance status from the South African Revenue Service (SARS).
• Transformation Documentation: Valid BBBEE certificate or sworn affidavit detailing ownership structure to qualify for preference points.
• Administrative Proficiency: Capability to accurately complete mandatory public sector bidding forms, including conflict-of-interest disclosures and preference point claim schedules.

Key Terms and Unusual Requirements

Preference Point System (80/20): Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are awarded to companies that are at least 51% owned by Black people. Bidders must submit proof of ownership to claim these points.

Performance Security: Upon contract award, the successful bidder must furnish a performance guarantee (such as a bank guarantee or certified cheque) within 30 days. This secures contractual fulfilment and compensates the purchaser for losses resulting from non-performance.

Delay Penalties: Late deliveries trigger daily financial penalties calculated using the current prime interest rate, deducted from the contract price until goods are delivered.

Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple quotations under different company entities for the same item is strictly classified as cover-quoting. This is treated as procurement fraud, resulting in immediate disqualification, potential blacklisting from public sector contracts for up to ten years, and possible criminal prosecution.

Tax & CSD Validation: Bids lacking valid tax compliance verification or failing CSD registration checks will be deemed non-compliant and rejected prior to evaluation.