Objectives

The primary objective of this tender is to procure and deliver 200 units of surgical sterile markers, specifically the Codman brand, to support clinical operations at RK Khan Hospital. The procurement seeks to ensure a compliant, cost-effective, and reliable supply chain while aligning with provincial health department standards and national preferential procurement legislation.

Scope

The contract encompasses a single, once-off supply of 200 disposable surgical sterile markers intended for use in the operating theatre. Bidders are required to submit physical quotations on official forms by the stipulated closing date, adhere to a 90-day price validity period, and provide product samples for technical verification. The evaluation utilizes an 80/20 preference point system, heavily weighting price while allocating points for black economic empowerment. All delivery costs must be included in the quoted price, and the successful supplier will be responsible for timely delivery to the designated hospital location.

Technical Requirements

• Product Specifications: Items must be sterile, disposable, and formulated with gentian violet dye. Packaging must guarantee sterility throughout transit and storage.
• Shelf Life: All supplied products must be new, unused, and possess a minimum remaining validity of six months from the date of delivery.
• Sample Submission: A physical sample must be delivered to the SCM Acquisition Office by the closing date. Failure to provide a sample when requested will result in automatic bid rejection. Samples are tested at the bidder's expense.
• Certification: No mandatory SABS, SANS, SANAS, or ISO certification is required, but products must strictly conform to the advertised specifications.
• Documentation: Quotations must be completed on official, unretyped forms, include firm pricing, state clear delivery periods, and be accompanied by valid CSD registration and tax compliance verification.

Skills Requirements

This tender does not require specialized professional qualifications, engineering expertise, or technical service capabilities. Suppliers are expected to demonstrate standard commercial and logistical competence, including valid business registration, accurate financial quoting, reliable inventory management, and the ability to execute timely deliveries. Compliance with administrative documentation, tax clearance validation, and adherence to government supply chain management protocols are the core operational expectations.

Notable Terms & Conditions

Preferential Procurement (80/20 System): Evaluation awards 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points for the latter are granted exclusively to enterprises with at least 51% black ownership.

Anti-Cover Quoting Policy: Bidding through multiple affiliated or interconnected companies to manipulate pricing or secure contracts is strictly prohibited. Verification processes will cross-reference company details, and suspected cover-quoting results in immediate disqualification.

Delay Penalties: Late deliveries trigger financial penalties calculated daily using the current prime interest rate, applied to the value of the delayed goods until actual delivery occurs.

Sample Management: Winning bidders' samples are retained for contract reference. Unsuccessful bidders must collect their samples within three months post-closing; otherwise, the institution reserves the right to dispose of them.

Tax & Compliance Validation: Offers lacking verified Central Supplier Database (CSD) status or SARS tax clearance will be classified as non-compliant and excluded from evaluation.