Tender Summary: Supply of Prism for Bronchoscope

Objectives

The primary objective is to procure two (02) units of a replacement prism specifically engineered for a bronchoscope (model 10101FA). This one-off supply supports clinical diagnostics and surgical procedures within the Theatre Department at RK Khan Hospital by ensuring the availability of a critical optical component for endoscopic equipment.

Scope

• Item Description: Prism for Bronchoscope 10101FA
• Quantity: 02 Units
• Contract Duration: One-off supply
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal Department of Health
• Quotation Validity: 90 days from closing date
• Delivery Period: To be declared by the bidder upon contract award

Technical Requirements

• Functional Specification: The unit must serve as an adjustable prismatic light deflector capable of direct connection to a fibre optic light cable.
• Product Condition: Goods must be brand new, unused, and free from manufacturing defects. Expired stock is strictly prohibited; all items must retain a minimum shelf life of six (6) months upon delivery.
• Sample Submission: A physical sample is mandatory and must be dropped off at the SCM Acquisition Office before the closing deadline. The winning bidder's sample will be retained for verification; non-winning samples may be collected within three months or will be disposed of by the institution.
• Standards & Compliance: Products must meet applicable South African National Standards (SANS/SABS) where relevant. No mandatory pre-certification was stipulated.
• Packaging & Documentation: Standard protective packaging to prevent transit damage. All accompanying documentation must be in English.

Skills and Qualification Requirements

• Legal & Regulatory Standing: Bidders must hold active Central Suppliers Database (CSD) registration with verified tax compliance. A valid BBBEE certificate or sworn affidavit is compulsory.
• Operational Capacity: Demonstrated ability to manage logistics, storage, and timely delivery of medical accessories without reliance on undisclosed subcontractors.
• Administrative Proficiency: Capability to accurately complete official government quotation forms, declare firm pricing, and submit compliant preference point claims.
• Warranty & After-Sales Support: Supplier must provide a warranty covering defects in design, materials, or workmanship for twelve (12) months post-delivery or eighteen (18) months post-shipment, whichever expires first. Prompt repair or replacement protocols must be in place.

Unusual or Complicated Terms Explained

• 80/20 Preferential Procurement System: Evaluation allocates 80 points for competitive pricing and 20 points for specific socio-economic goals. The full 20 points are awarded exclusively to enterprises that are at least 51% black-owned. Failure to submit verifiable proof results in zero points for this category.
• Cover-Quoting Prohibition: Submitting multiple quotations through separate but legally or beneficially related entities for the same bid is classified as cover-quoting. This is treated as fraudulent conduct and triggers immediate disqualification.
• Delay Penalties: Late delivery incurs a daily financial deduction calculated using the current prime interest rate applied to the delayed portion of the contract value. Persistent delays grant the purchaser the right to terminate the contract and procure substitutes at the supplier's expense.
• Performance Security: Within thirty (30) days of contract award, the successful bidder must provide a performance security (typically a bank guarantee or certified cheque) to guarantee contractual fulfillment.