Objectives

The primary objectives of this tender are to promote environmental sustainability, raise ecological awareness, and generate cost savings for the procuring facility. By establishing a structured recycling programme across healthcare sites, the initiative aims to divert waste from landfills, maintain a cleaner operational environment, and monetise recyclable materials through sales to external processing companies.

Scope

The contract spans twelve months and covers the collection, segregation, and recycling of designated waste streams at East Boom Community Health Centre and eleven affiliated clinics. Key deliverables include:

• Supplying and installing on-site storage containers, specifically squared cages measuring two metres in height and width.
• Collecting cardboard (flattened and soft packaging boxes), paper products (printer/writing paper, magazines, flyers, and archived records older than five years), and plastic items (clear/translucent bottles and packaging).
• Ensuring all collected waste is clean, dry, and free from chemical or hazardous contaminants before removal.
• Responding to collection notifications within twenty-four hours once receptacles approach full capacity, immediately replacing used containers with empty ones.
• Weighing all collected materials, maintaining accurate inventory records for accounting purposes, and processing monthly electronic remuneration to the institution based on pre-agreed per-kilogram rates.

Technical Requirements

Bidders must demonstrate compliance with stringent administrative and operational standards:

• Adherence to the attached specification annexure regarding container dimensions, structural durability, and waste handling protocols.
• Provision of robust, appropriately sized cages that remain the contractor’s property and require continuous maintenance and repair throughout the contract term.
• Implementation of a reliable logistics and weighing system capable of servicing multiple healthcare facilities simultaneously without disruption.
• Submission of all mandatory procurement documentation, including Central Suppliers Database verification, tax clearance confirmation, General and Special Conditions of Contract, Bidder Disclosure forms, and preference point claim forms.
• Maintenance of auditable financial and material tracking records to support monthly electronic payments and institutional oversight.

Skills Requirements

While formal academic qualifications are not explicitly mandated, successful execution requires demonstrated competencies in:

• Waste management and recycling logistics, particularly within institutional or healthcare environments.
• Project coordination and multi-site scheduling to ensure timely collections, equipment maintenance, and contingency planning over a twelve-month period.
• Knowledge of environmental health and safety standards, including waste segregation, hazard identification, and safe handling procedures.
• Administrative proficiency in material weighing, record-keeping, invoicing, and processing monthly electronic transactions.
• Familiarity with public sector procurement compliance, audit requirements, and preferential procurement frameworks.

Notable Terms & Conditions

Remuneration Model: Unlike conventional supply contracts, this agreement operates on a revenue-sharing basis where the contractor pays the institution monthly for collected recyclables. Pricing is determined by an offered per-kilogram rate for plastic, cardboard, and white paper.

Equipment Ownership: All storage cages supplied by the contractor remain their legal property. The contractor bears full responsibility for delivery, maintenance, and eventual removal of the equipment.

Preferential Procurement: Evaluation follows an 80/20 scoring system (80 points for price, 20 points for specific goals). Full points for the specific goal are exclusively allocated to South African-owned enterprises, requiring a valid BBBEE certificate or sworn affidavit.

Tiered Compliance: The evaluation process is strictly sequential. Failure to meet administrative, compulsory, or specification requirements at any stage results in immediate disqualification without progression to subsequent evaluation phases.