Objectives

The primary objective of this tender is to secure a reliable supply of safe, compliant, and environmentally responsible disposable patient hygiene and waste management products for clinical use at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement aligns with provincial health department standards and promotes socio-economic transformation through preferential procurement policies.

Scope

The scope encompasses the supply and delivery of 800 units across three item categories:

• 300 Units: Disposable Patient Bed Pans
• 200 Units: Disposable Patient Urinals
• 300 Units: Super-Absorbent Gelling Powder

All goods must be delivered directly to the designated hospital facility. Quotations must remain valid for 90 days, and bidders must specify their delivery timeframe. The arrangement is a single-delivery quotation with no extended contract period.

Technical Requirements

Bidders must supply products that strictly adhere to the following specifications:

• Bed Pans: Manufactured from 100% biodegradable pressed paper or maceratable pulp. Capacity: ~2000 ml. Dimensions: 30–35 cm length × 25–30 cm width. Colour: Grey. Must be fluid-tight for several hours, hypoallergenic, dissolvable, single-use, flushable, and anti-spill with elevated rims or curved ribbed inner walls.
• Urinals: Constructed from 100% recycled paper pulp. Single-use design, grey colour. Capacity: 800–1000 ml. Features an ergonomic notched handle, spill-prevention snap closure, and leak-containment colour shield.
• Gelling Powder: Chemical base of cross-linked sodium polyacrylate. Free-flowing granular form that converts to a solid gel within 10–60 seconds. Absorbs 250–300 ml of deionised water. pH value: 6.0–8.0 (1% solution).

Additional technical conditions mandate that all products be new, unused, and valid for a minimum of six months post-delivery. Compliance with SABS/SANS standards is compulsory, and physical samples must be submitted when requested for objective evaluation.

Skills and Qualifications Requirements

Bidders must demonstrate operational readiness, financial stability, and regulatory compliance through the following documentation:

• Active registration and compliance report on the Central Suppliers Database (CSD).
• Updated CIPC registration documents.
• B-BBEE status verification certificate or sworn affidavit (for EMEs and QSEs).
• Proof of SABS/SANS approval for all supplied items.
• A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Proof of prior delivery experience (valid order and delivery note from a public or private health facility) OR a financial capability statement showing a balance of at least 40% of the quoted value (dated within one month).
• Completion of all mandatory returnable documents, including SBD4 (Disclosure of Interest), SBD6.1 (Preference Points Claim), General Conditions of Contract, and Special Conditions of Contract.

Notes on Unusual or Complicated Terms

• SAHPRA Licensing: Required because disposable bedpans and urinals are classified as medical devices under South African legislation. This ensures suppliers operate within national health product safety and distribution regulations.
• Maceratable/Biodegradable Materials: Refers to hospital-grade consumables engineered to safely break down in municipal sewage or hospital macerator systems without causing plumbing blockages or environmental contamination.
• 80/20 Preference Point System: A standard South African procurement scoring model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals (in this case, promoting South African-owned enterprises).
• Sample Submission Requirement: A mandatory objective evaluation stage requiring physical product samples. Failure to provide compliant samples results in automatic disqualification or a complete restart of the procurement process.