Objectives

The primary objective is to procure the Local Government Library 2026 Edition to facilitate the induction and orientation of the newly elected municipal council following the November 2026 local government elections. The library serves as a critical reference tool to equip incoming councillors with comprehensive knowledge of national and municipal legislation, governance statutes, and operational frameworks necessary for effective, accountable, and compliant local administration.

Scope

The successful bidder must supply sixty (60) complete library cases to the municipality's Integrated Development Planning (IDP) Unit. Each case must contain twenty (20) pocket-size legislative booklets covering specific South African municipal laws and regulations. All materials must be delivered within seven days of contract appointment. The procurement encompasses full compliance with municipal supply chain regulations, tax verification, ethical declarations, and preferential procurement scoring.

Technical Requirements

• Supply of 60 fully assembled and compatible library sets/cases.
• Each set must include exactly 20 specified booklets, covering acts such as the Municipal Finance Management Act, Municipal Systems Act, Municipal Structures Act, Municipal Electoral Act, Municipal Demarcation Act, Property Rates Act, Public Administration Management Act, Spatial Planning and Land Use Management Act, Traditional Leadership and Governance Framework Act, and the White Paper on Local Government.
• All prices must be firm, inclusive of VAT, and submitted on the official pricing schedule.
• Bids remain legally binding for ninety (90) days from the closing date.
• Mandatory submission of all prescribed Municipal Bidding Document (MBD) forms, including Tax Clearance Certificates, Central Supplier Database (CSD) registration confirmation, and proof of municipal account clearance (no arrears exceeding three months).
• Strict adherence to formatting rules: documents must be completed in non-erasable black ink, sealed externally with the tender number, description, and closing date, and submitted before the deadline.

Skills & Experience Requirements

• Demonstrated track record in supplying similar municipal, governmental, or legislative publications/projects.
• Submission of a company profile highlighting relevant past projects with verifiable client references.
• Provision of Curriculum Vitae (CVs) for all proposed consultants or experts, confirming that each individual has successfully executed at least three separate projects within a municipal Supply Chain Management environment.
• Logistical capability to manage rapid production, assembly, and delivery to meet the one-week post-appointment timeline.

Key Terms & Conditions

80/20 Preferential Procurement System: Evaluation allocates 80 points to price competitiveness and 20 points to Broad-Based Black Economic Empowerment (BBBEE) goals, including ownership by historically disadvantaged individuals, youth (14–35 years), women, persons with disabilities, and rural enterprises. Points are verified through CSD data and supporting documentation.

MBD Compliance Framework: Bidders must complete standardized National Treasury forms to declare tax compliance, independence of bid determination, absence of past supply chain misconduct, and lack of conflicts of interest. Failure to submit any mandatory form invalidates the bid.

CSD Registration Requirement: All bidders must be registered on the Central Supplier Database. Unregistered entities may submit bids but must complete registration before contract finalization; otherwise, the bid is deemed non-responsive.

Ethics & Anti-Collusion Clauses: Strict prohibition of bid-rigging, fronting, bribery, or unlawful commercial commissions. Violations result in immediate disqualification, contract cancellation, potential criminal prosecution, and exclusion from public sector contracts for up to ten years.