Supply, Configuration, Implementation and Support of a Cloud-based Inventory Management System Software

Home » Custom Tenders » Supply, Configuration, Implementation and Support of a Cloud-based Inventory Management System Software

Tender No: AP7813

Briefing Meeting: See details below or the tender documentation

Tender Closing Date: 2026-11-18 12:00

Required At: Cape Agency For Sustainable Integrated Development in Rural Areas (CASIDRA)

Tender Category: Computer Software Supply and License Management, Information and Communications Technology

Tender Location: Western Cape

Tender Department/Company: Cape Agency For Sustainable Integrated Development in Rural Areas (CASIDRA)

Cape Agency For Sustainable Integrated Development in Rural Areas (CASIDRA) Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender

Or Login Using

Please wait. Signing you in...

Or Login Using

Please wait. Signing you in...

Tender Number: AP7813
URL: https://tenders.casidra.co.za/tender/ap7813-supply-configuration-implementation-and-support-of-a-cloud-based-inventory-management-system-software/

Location:

51 Cilliers Street, Ceres

Post Date:

2026-11-09 16:00:00

Closing Date:

2026-11-18 12:00:00

Contact Person:

Ulrich Crouch

Contact Email:

[email protected]

Tender Details

GENERAL REQUIREMENTS
The works, as described, are situated close to Ceres. The quoted amount will be a lump bid and must include all equipment and labour. The successful bidder must have the capacity to start the works within 7 (seven) days of appointment.

SUBMISSION OF DOCUMENTS
All RFQ documents to be uploaded onto the Casidra RFQ/Tender portal. No e-mailed or hard copy documents will be accepted.

NOTE TO BIDDERS:
Bidders are required to ensure that electronic bid submissions are done at least a day before the closing date to prevent issues which they may encounter due to their internet speed, bandwidth or the size of number of uploads they are submitting. Please do not wait for the last minute to submit. A bidder can upload 30MB and up to 10 documents per upload and multiple uploads are permitted

FAILURE TO PROVIDE ANY OF THE COMPULSORY DOCUMENTATION AND PARTICULARS MAY RENDER THE BID INVALID.

CLOSING DATE AND TIME : 18 NOVEMBER 2026 @12:00PM

Tender Summary

Tender Summary: Ap7813

Objectives

The primary objective is to procure, configure, deploy, and maintain a cloud-based inventory management system that centralizes stock tracking, automates procurement workflows, enhances real-time visibility across locations, and reduces operational inefficiencies. The project aims to deliver a scalable solution with ongoing vendor support to ensure long-term reliability and continuous improvement.

Scope

The scope encompasses the end-to-end lifecycle of the software solution, including:

Supply: Provisioning of licensed software modules tailored to organizational needs.
Configuration: Customization of system parameters, user roles, approval workflows, and reporting dashboards.
Implementation: Deployment, data migration planning, system testing, user acceptance testing, and staff training.
Support: Post-go-live maintenance, troubleshooting, software updates, performance monitoring, and helpdesk services for a defined period.

Technical Requirements

Bidders must demonstrate capability to deliver a solution meeting the following technical criteria:

Cloud-hosted architecture with high availability and disaster recovery provisions.
Role-based access control and encryption for data at rest and in transit.
API-first design enabling integration with existing ERP, accounting, or e-commerce platforms.
Scalable infrastructure capable of handling peak transaction volumes without performance degradation.
Compliance with recognized data protection and cybersecurity standards.
Web and mobile-responsive interfaces for cross-device accessibility.
Defined service level agreements (SLAs) covering uptime, response times, and resolution targets.

Skills Requirements

Proposing entities must possess demonstrated expertise in:

Cloud platform administration and secure deployment practices.
Software configuration, customization, and workflow automation.
Database management and structured data migration techniques.
IT project management, including agile or phased implementation methodologies.
User training delivery and change management facilitation.
Ongoing technical support, incident management, and system optimization.

Clarification of Technical Terms

Cloud-based Inventory Management System: A software application hosted on remote servers rather than local hardware, accessible via the internet. It tracks stock levels, manages purchase orders, monitors supplier deliveries, generates analytics, and synchronizes inventory data across multiple departments or locations in real time. The model eliminates the need for on-premise server maintenance while offering automatic updates and scalable storage.

This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only

To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)