Objectives

The primary objective of this tender is to appoint a qualified pest control service provider for a fifteen-month contract covering Imbalenhle Community Health Centre and seven sub-district satellite clinics. The goal is to maintain a hygienic, pest-free clinical environment while ensuring the safety of patients, staff, and visitors through regulated and systematic pest management.

Scope of Work

• Monthly Fumigation: Comprehensive pest control servicing inside and outside all designated buildings, including basements, underfloor areas, drains, covered manholes, wards, departments, security guardhouses, ablution facilities, tea rooms, and change rooms.
• Operational Conditions: All services must be conducted during office hours while facilities remain occupied. The contractor must submit a service schedule, sign in and out at the Maintenance Manager’s office, and arrange service dates at least seven days in advance.
• Verification & Re-treatment: Each completed service requires a signed verification form from the responsible ward or department officer. Immediate re-treatment is mandatory if an infestation recurs before the next scheduled visit.
• Ad-hoc Services: Unscheduled interventions such as bee removal, termite treatment, and seasonal mosquito control may be requested separately. These require individual cost-proven quotations and are not part of the core monthly contract.

Technical Requirements

• Regulatory Compliance: Proof of membership with the South African Pest Control Association; a valid Certificate of Registration issued under the relevant agricultural legislation; Materials Safety Data Sheets for all chemicals; a documented safety plan and risk assessment records; and a Letter of Good Standing from the Department of Labour.
• Health & Safety: Strict adherence to Occupational Health and Safety standards for all personnel. Safe handling and application of approved chemical agents.
• Core Service Coverage: Treatment for cockroaches, ants and other crawling insects, flying insects, rodents (using tamper-proof indoor bait stations), bed bugs, bird lice, wood borers, and snakes (including repellent application).
• Administrative Documentation: Valid tax clearance, Central Supplier Database registration, B-BBEE status certificate or sworn affidavit, and certified copies of director IDs. Proof of prior similar contracts in public or private healthcare facilities is required.
• Subcontracting: Prohibited for all core monthly services.

Skills Requirements

While not explicitly itemised, the tender implicitly requires licensed pest control technicians with proven experience in healthcare environments. Providers must demonstrate expertise in integrated pest management, safe chemical application, OHS compliance, and logistical scheduling. Staff must be trained to operate safely in occupied medical facilities without disrupting clinical operations, manage bait station installations, interpret MSDS guidelines, and maintain accurate service records for audit and verification purposes.

Key Terms & Clarifications

• Act 36 of 1947: South African legislation regulating the registration, safety, and quality standards of agricultural remedies and pesticides.
• MSDS: Material Safety Data Sheets that detail chemical composition, health hazards, first-aid measures, and safe handling protocols.
• 80/20 Preference Point System: A procurement evaluation model allocating eighty points to competitive pricing and twenty points to socio-economic goals, specifically favouring South African-owned enterprises.
• Ad-hoc Services: One-off pest interventions requested outside the monthly contract cycle, priced individually based on verified costs and requiring separate quotations.