Objectives

The primary objective of this tender is to procure and deliver standardized, legally compliant registers for the mandatory tracking and documentation of Schedule Six pharmaceutical substances. The supplies must align with the record-keeping requirements stipulated by the South African Pharmacy Council and the Pharmacy Act 101, ensuring accurate audit trails for controlled medications.

Scope

The scope encompasses a one-off supply of twenty (20) units of scheduled substance registers to be delivered to Prince Mshiyeni Memorial Hospital. The requirement is strictly limited to the manufacturing, packaging, and delivery of physical registers. No installation, software integration, training, or ongoing maintenance services are included in this quotation.

Technical Requirements

• Cover: Must prominently display the title “SCHEDULED SUBSTANCE REGISTER”.
• Format & Size: Hardcover construction, A4 dimensions.
• Index: A printed index must appear on the first page.
• Pagination: All internal pages must be sequentially numbered.
• Page Headers: Each page must include a heading specifying Substance, Form, and Dose.
• Data Columns: Every page must be pre-printed with columns for: Date, Supplier Name, Supplier Reference, Purchaser Name, Reference Number, Prescriber Name, Units Received, Units Issued, and Balance.
• Quality Standard: Supplies must meet book-grade quality standards and pass end-user technical evaluation.
• Sample Submission: Physical samples are mandatory for validation by the facility's Supply Chain Management department prior to contract award.

Skills Requirements

This is a goods-supply tender; therefore, no specialized professional or clinical skills are required. Successful execution depends on the bidder's operational capacity to manufacture or source compliant registers, manage logistics, and fulfill standard public sector procurement compliance obligations. These include maintaining an active Central Supplier Database (CSD) registration, providing valid B-BBEE status verification or sworn affidavit, demonstrating tax compliance via SARS PIN, and supplying proof of prior delivery experience to public or private healthcare facilities.

Notable Terms & Conditions

Schedule Six Drugs: Refers to highly controlled medicinal substances under South African legislation, classified due to their potential for abuse, dependence, or severe health risks. Strict, auditable record-keeping is legally mandated to prevent diversion and ensure patient safety.

80/20 Preference Point System: The evaluation methodology allocates 80 points to price competitiveness and 20 points to specific transformation goals, primarily prioritizing South African-owned enterprises to promote economic participation.

Sample Evaluation Protocol: Only the highest-scoring bidders will be invited to submit physical samples. Failure to provide a compliant sample when requested results in automatic disqualification, regardless of pricing or administrative compliance.

Contractual Compliance: Quotations must remain firm for 90 days, include all delivery costs, and adhere to standard General Conditions of Contract. Penalties apply for delayed delivery, and the procuring entity reserves the right to terminate contracts for non-performance, fraudulent declarations, or failure to meet specification requirements.