Objectives

The primary objective of this tender is to procure and supply standardized patient spectacles to support clinical operations at Inanda Community Health Centre. The institution aims to secure a reliable supplier capable of delivering cost-effective, compliant optical products that meet national health standards, ensuring timely provision of corrective eyewear to patients.

Scope

The scope covers the supply and delivery of 140 units of patient spectacles across six predefined categories:

• Single Vision Stock Clear (30 units)
• Single Vision Stock Photochromic (20 units)
• Bifocal Clear (20 units)
• Bifocal Fixed Tint (30 units)
• Multifocal Photochromic (20 units)
• Single Vision Anti-Reflective Coating (ARC) Stock (20 units)

All items must be delivered to the designated facility within the agreed delivery period. Quotations remain valid for 90 days, and all delivery-related costs must be fully incorporated into the quoted unit prices. No separate contract period is specified, operating under standard provincial health supply chain terms.

Technical Requirements

Bidders must adhere to the following technical and operational specifications:

• Product Compliance: All spectacles must match the attached specification annexure and comply with applicable South African National Standards (SANS/SABS).
• Condition & Shelf Life: Goods must be brand new, unused, and retain a minimum validity of six months upon delivery. Expired or second-hand items are strictly rejected.
• Warranty: Suppliers must guarantee freedom from defects in design, materials, or workmanship for twelve months post-delivery or eighteen months from shipment, whichever expires first.
• Sample Verification: Physical samples are mandatory. The top three scoring bidders will be contacted to submit samples for quality assessment. Non-compliant samples result in disqualification.
• Packaging & Logistics: Items require robust packaging to prevent transit damage and withstand environmental exposure. Delivery must occur at the supplier's expense.
• Performance Security: The successful bidder may be required to provide performance security within thirty days of contract notification.

Skills Requirements

While no specialized technical skills are explicitly mandated, bidders must demonstrate regulatory, administrative, and operational qualifications:

• Regulatory Licensing: A valid SAPRAH licence is compulsory to ensure compliance with national optical and pharmaceutical regulatory frameworks.
• Business Registration & Compliance: Proof of Central Supplier Database (CSD) registration, updated CIPC incorporation documents, and a valid B-BBEE status certificate or sworn affidavit (for EMEs/QSEs).
• Tax Standing: SARS tax clearance documentation must be provided to verify financial and regulatory compliance.
• Operational Capacity: Bidders must confirm the logistical capability to fulfill the 140-unit quantity within the stipulated delivery window and maintain consistent supply chain reliability.
• Documentation Integrity: Official quotation forms must be completed verbatim, signed by an authorized representative, and accompanied by accurate pricing, preference claims, and conflict-of-interest declarations.

Explanation of Unusual or Complicated Terms

• SAPRAH Licence: Issued by the South African Pharmacy Regulatory Authority, this licence certifies that suppliers of optical and medical devices adhere to national health regulations regarding product safety, ethical distribution, and therapeutic standards.
• 80/20 Preference Point System: A standard South African public procurement scoring model. Eighty percent of evaluation points are awarded based on price competitiveness, while twenty percent are reserved for socio-economic transformation goals, specifically granting full points to enterprises that are at least 51% owned by Black South Africans.
• Cover-Quoting Prohibition: A strict anti-collusion measure where submitting multiple quotations through affiliated or differently registered entities for the same tender is classified as fraud. Automated verification will detect overlapping ownership or control, leading to immediate disqualification.
• Email-Based Sample Notification: Although samples are physical goods, this tender specifies that shortlisted bidders will be formally requested via electronic communication to arrange sample delivery, optimizing verification logistics for standardized stock spectacles.