Tender Summary: Service of 7.5kW Air Compressor

Objectives

The primary objective is to procure a qualified service provider to execute a comprehensive major maintenance and overhaul of a 7.5kW three-phase air compressor located in the laundry facility of St Apollinaris Hospital. The contract aims to restore optimal mechanical and electrical performance, ensure regulatory compliance, and guarantee uninterrupted operation for critical hospital support services.

Scope of Work

• Service Execution: Conduct a full mechanical and electrical inspection, cleaning, calibration, and replacement of specified components, leaving the unit fully operational and compliant with provincial health standards.
• Duration & Conditions: The contract period is one week per service cycle. Work must be performed on-site with minimal disruption to hospital activities. The contractor assumes full liability for any damage to existing infrastructure.
• Documentation & Compliance: Daily job cards must be maintained and submitted alongside a final service report and invoice. A formal Certificate of Compliance for the electrical installation must be provided upon completion.
• Warranty: A minimum three-month guarantee covers all labour, materials, and repaired components from the date of handover.

Technical Requirements

• Required Parts: Supply and install one air filter element, one oil filter element, one separator element, two MPVC rebuild kits, twenty litres of ultra coolant, and two contactors with 110VAC coils.
• Diagnostics & Testing: Verify electrical starter connections, calibrate pressure switches (cut-in: 5 bar, cut-out: 7.5 bar), inspect/replace degraded switches and contactors, tension or replace V-belts, purge and re-grease fittings with high-temperature bearing grease, manually test pressure relief valves and emergency stops, clean radiator and after-cooler coils, and record off-load/on-load voltage and per-phase current readings.
• Spare Parts Policy: Only original manufacturer-approved spares may be used.
• Health & Safety: Develop and implement a site-specific health and safety plan with a risk assessment schedule tailored to a clinical environment, ensuring patient and staff protection throughout the service period.

Skills and Qualification Requirements

• Registration: Valid CIDB registration of Grade 1ME or higher.
• Personnel Certification: The executing technician or lead artisan must hold a recognised Mechanical Fitter trade certificate, with proof that the qualification belongs to a shareholder, director, or the assigned worker.
• Financial Capacity: Provide evidence of available capital covering at least thirty percent of the quoted amount, or an official credit limit letter from a registered financial institution.
• Experience: Demonstrate a proven track record with similar compressor servicing projects, supported by two verifiable completion certificates for successfully executed and paid-for contracts.
• Evaluation Threshold: A minimum of seventy points must be achieved during the capacity-to-deliver assessment stage.
• Post-Award Obligations: Submit a detailed work programme, ensure all staff wear identifiable workwear, comply with employment equity directives, and maintain strict occupational health and safety protocols.

Explanation of Unusual or Complicated Terms

• CIDB Grade 1ME: A foundational grading by the Construction Industry Development Board specifically for mechanical engineering works, indicating eligibility for small-scale mechanical maintenance and repair contracts.
• 80/20 Preference Point System: A standard South African public procurement evaluation model where eighty percent of scoring is allocated to competitive pricing, and twenty percent is reserved for socio-economic goals, such as prioritising enterprises operating within KwaZulu-Natal.
• Certificate of Compliance for Electrical Installation: A legally mandated document confirming that all electrical work complies with South African National Standard SANS 10142, ensuring safety and regulatory adherence.
• EPWP Compliance: Adherence to the Employment and Public Works Programme, a government initiative requiring state-contracted service providers to allocate resources toward creating temporary employment opportunities for unemployed citizens.