Tender Summary: Supply Adult Female Gowns

Objectives

The primary objective is to procure and deliver thirty-eight (38) units of adult female pink hospital gowns to Umphumulo Hospital. The contract serves as a one-off supply to meet patient clothing needs within the KwaZulu-Natal Department of Health.

Scope

• Goods Supply: Provision of new, unused adult female gowns conforming strictly to the specified technical requirements.
• Quantity: 38 Units.
• Delivery: Goods must be delivered to Umphumulo Hospital. All delivery costs must be included in the quoted price.
• Validity: Quotations must remain valid for 90 days.
• Product Condition: Items must be fresh stock with a minimum validity period of six months upon delivery. Used or second-hand products are prohibited.
• Pricing: Firm prices only; non-firm rates will be rejected.

Technical Requirements

• Item Description: Female Gown, Pink.
• Material Specifications: Towelling fabric with a weight of 430 gsm. The fabric must be snag-free.
• Size: Extra Large (XL) for adults.
• Design Features: Gown must include a sewn belt.
• Marking Requirements: The back of the gown must display the text "KZN - UM PHUMULO HOSPITAL" in navy colour using font size 72.
• Quality Standard: Good quality standards apply.
• Documentation: Bidders must attach a colour copy or catalogue of the product to substantiate compliance.

Skills Requirements

This tender relates to the supply of goods rather than services; therefore, no specific professional skills are required. However, bidders must demonstrate operational capacity to manufacture or source compliant products, manage logistics for timely delivery, and maintain full tax compliance. Evaluation assesses the bidder's capacity to deliver and administrative compliance.

Key Terms and Definitions

SBD 4

Standard Bidding Document form requiring bidders to declare any conflict of interest or personal relationships with public officials employed by the procuring institution.

CSD

Central Suppliers Database; a national repository where suppliers must register to be eligible for government contracts. Verification status must be successful.

PPPFA

Preferential Procurement Policy Framework Act; legislation allowing the allocation of preference points based on specific goals, such as company ownership by black people.

GCC / SCC

General and Special Conditions of Contract; legal frameworks defining rights, obligations, penalties for delay, termination clauses, and dispute resolution mechanisms.

430 gsm

Grams per Square Meter; a metric measuring fabric density. Higher values indicate heavier, more durable material suitable for hospital use.

Snag Free

A fabric treatment or weave type designed to resist tearing, pulling, or catching on objects during wear and laundering.

Sewn Belk

Typographical error in the specification for "Sewn Belt"; refers to a belt permanently attached to the gown rather than a separate tie.