Tender Summary: Regravel Roads in Ward 1

Objectives

The primary objective is to execute road regraveling works within Ward 1 of the KwaDukuza Municipal jurisdiction to maintain and improve local infrastructure. The procurement also aims to advance municipal transformation and economic development goals by awarding preference points to businesses operating within the municipality and those meeting specific empowerment criteria.

Scope

The contract covers the provision of all labour, materials, plant, equipment, and supervision required to regravell designated roads in Ward 1. Suppliers must submit physical, sealed quotations by the stipulated deadline. The municipality reserves the right to accept any portion of a quotation, split awards, or reject all bids without obligation to provide reasons.

Technical Requirements

• Contractor must hold a minimum grading of 1CE or higher.
• Supplier must be registered and verified on the Central Supplier Database (CSD).
• Must provide proof of clearance for municipal water, electricity, and rates, or an affidavit/landlord certificate confirming services are prepaid or free of arrears.
• Bidders will be screened against the National Treasury’s Defaulters Database.
• Quotations must be physically delivered in sealed, stapled envelopes to the designated SCM box by 12:00 on the closing date; electronic, faxed, or late submissions will be disqualified.
• Must include documented proof for claimed preference points regarding municipal jurisdiction and black ownership status.

Skills Requirements

While not explicitly itemised in the tender notice, the mandatory 1CE contractor grading implies the bidder must possess demonstrated competence in civil construction and road maintenance. This typically requires qualified project management personnel, experienced site supervisors, and skilled operators familiar with gravel road rehabilitation techniques, machinery operation, compaction standards, and municipal quality assurance protocols.

Key Terms & Definitions

• Closed Quotes: A formal procurement process where suppliers submit sealed bids by a strict deadline without opportunity for negotiation, clarification, or revision after submission.
• 1CE Grading: A Construction Industry Development Board (CIDB) or municipal contractor classification indicating minimum technical and financial capability to execute civil engineering projects up to a defined financial threshold.
• EME/QSE Black Owned: Broad-Based Black Economic Empowerment (BBBEE) designations. An EME (Exempt Micro Enterprise) has an annual turnover of R20 million or less, while a QSE (Qualifying Small Enterprise) ranges from R20 million to R100 million. Both qualify for preference points if 51% or more black-owned.
• CSD: Central Supplier Database, the official national government registry used to verify supplier legitimacy, tax compliance, banking details, and historical performance.
• Affirmable Business Enterprises: A procurement term referring to historically disadvantaged businesses, prioritised in municipal tenders to promote economic transformation and redress past inequalities.