Objectives

The primary objective of this tender is to engage a qualified contractor to perform pothole patching works within Ward 10 of the KwaDukuza Municipality. The municipality seeks to restore road safety, maintain infrastructure functionality, and advance local economic transformation through structured preferential procurement practices.

Scope

The scope encompasses the identification, preparation, and repair of potholes across all public roads located within Ward 10. Successful bidders will be responsible for executing the necessary civil works to ensure safe, durable, and compliant road surfaces. The municipality retains full discretion to accept any portion of a submitted quote, reject bids entirely, or award the contract based on overall value rather than price alone.

Technical Requirements

• Contractor Grading: Bidders must hold a minimum Construction Industry Development Board (CIDB) grading of 1 CE or higher.
• CSD Registration: Active and verified registration on the Central Supplier Database is compulsory.
• Municipal Services Clearance: Applicants must provide proof that water and electricity accounts are not in arrears. Tenants may submit a landlord certificate confirming non-arrears, or an affidavit/Ward Councillor letter verifying prepaid utility usage.
• Defaulters Screening: All bids will be cross-checked against the National Treasury’s Defaulters Database; entities appearing on the list are disqualified.
• Employment Status: Current employees of any organ of state are prohibited from participating.
• Submission Format: Quotes must be stapled, placed in sealed envelopes clearly labelled with the reference number, and delivered physically to the designated SCM unit before the deadline. Electronic, faxed, or late submissions will be automatically rejected.

Skills Requirements

No explicit personnel qualifications or skill matrices are specified in the tender documentation. However, compliance with the minimum 1 CE grading indicates that bidders must possess foundational competencies in civil construction, including road surface assessment, material handling, compaction, and basic traffic control. Contractors must demonstrate the operational capacity to safely execute small-scale asphalt or cold-mix patching works using appropriate plant and equipment.

Clarification of Key Procurement Terms

• Contractor Grading (1 CE): Refers to the CIDB grading framework used in South Africa. Grade 1 represents entry-level capability for low-value projects, while “CE” designates civil engineering works, specifically road and drainage maintenance.
• EME/QSE Black Ownership: Stands for Exempted Micro Enterprise (annual turnover ≤ R10 million) or Qualifying Small Enterprise (R10 million–R130 million). Both categories require at least 51% black South African ownership to qualify for the 10-point preference allocation under Broad-Based Black Economic Empowerment (BBBEE) guidelines.
• Affirmable Business Enterprises: Refers to companies that meet BBBEE compliance thresholds and are eligible for additional preference points during bid evaluation, supporting historically disadvantaged groups.