Objectives

The primary objective is to centralize drawing control, standardize space management layouts, streamline project engineering workflows, and establish robust file governance for the Administrative Office and Project Management Office (PMO). This will be achieved through the centralized procurement, deployment, licensing, and ongoing technical support of Autodesk AutoCAD software.

Scope of Work

• License Procurement & Activation: Supply and activate genuine commercial-grade Autodesk AutoCAD Full 2027 subscriptions for a 36-month term. Configure flexible named-user or multi-user access models and establish an administrative seat layout on the Autodesk portal, integrated with the organization’s enterprise domain.
• Installation & System Integration: Deliver software deployment packages and provisioning instructions to targeted workstations. Configure the AutoCAD Sheet Set Manager and Project Workspace Navigator to enable PMO personnel to manage multi-file master floor plans. Verify cross-compatibility with existing operating systems and peripheral hardware.
• Governance & CAD Standardization: Develop or transition standardized AutoCAD template files aligned with corporate visual criteria, including defined title blocks, layering protocols, color boundaries, and text styling. Establish file organization protocols to clearly separate active design files from archived PDF review sets.
• Training & Knowledge Transfer: Provide technical training for internal IT administrators on license allocation, usage metrics tracking, and user onboarding/offboarding. Deliver operational training for PMO staff covering project file management, scale layouts, external asset referencing, and as-built documentation generation.

Technical Requirements

• Genuine, commercial-grade Autodesk AutoCAD Full 2027 software subscriptions.
• 36-month multi-year licensing with configurable named-user or concurrent/multi-user access.
• Enterprise domain integration for centralized account and license management.
• Compatibility validation with current operating systems and plotting/file server hardware.
• Configuration of advanced AutoCAD project management utilities (Sheet Set Manager, Project Workspace Navigator, XREF linking).
• Creation of corporate-standard template files and structured digital file governance frameworks.

Skills Requirements

• Proficiency in Autodesk software licensing, enterprise deployment, and administrative configuration.
• Expertise in CAD standardization, template development, and drafting protocol enforcement.
• Strong knowledge of file architecture, version control, and digital archive management.
• Ability to conduct technical and end-user training focused on engineering workflows and project documentation.
• Experience integrating CAD solutions with existing IT infrastructure and hardware peripherals.

Key Terms & Concepts

AutoCAD Sheet Set Manager & Project Workspace Navigator: Built-in AutoCAD utilities that consolidate multiple drawing files into a unified project structure, enabling efficient cross-referencing (XREFs), layout coordination, and large-scale architectural/engineering plan management.

.dwt Template Files: AutoCAD drawing templates that pre-configure layers, scales, title blocks, and annotation styles to guarantee uniformity and compliance across all design deliverables.

Named-User vs. Multi-User Licensing: Licensing structures where named-user assigns dedicated seats to specific employees, while multi-user utilizes a shared floating license pool; the tender requires flexibility between both models.

Preferential Procurement Framework: A South African public procurement policy that allocates scoring points based on historical redress goals, specifically rewarding companies with verified black ownership (≥51%), women ownership (≥30%), and disability inclusion to promote economic transformation.