Tender Summary

Objectives

The primary objective is to secure a reliable supplier capable of delivering standardized surgical instruments that meet strict clinical specifications, ensuring uninterrupted operating theatre operations at Madadeni Hospital. The procurement also aims to align with provincial transformation goals by integrating preferential scoring mechanisms that reward historically disadvantaged ownership structures.

Scope

• Product: Adson self-retaining retractors in three specified lengths.
• Quantity: 30 units total (10 units each of 19.5 cm, 26 cm, and 29 cm).
• Delivery Location: Madadeni Hospital, KwaZulu-Natal Province.
• Contract Type: Once-off supply with a 90-day quotation validity period.
• Pricing Structure: All-inclusive delivered price covering manufacturing, packaging, transport, insurance, and applicable taxes. Prices must remain firm throughout the contract period.
• Delivery Timeline: Goods must be delivered within the timeframe stipulated upon contract award.

Technical Requirements

• Instruments must be self-retaining retractors with blunt edges, engineered to open and secure surgical incisions efficiently.
• Material & Finish: Medical-grade stainless steel with a satin finish.
• Configuration by Size:
  • 19.5 cm (7¾ inch): 3×4 blunt prongs with ring angle.
  • 26 cm (10¼ inch): 3×4 blunt prongs with ring angle.
  • 29 cm (11½ inch): 6×6 blunt prongs with ring angle.
• All items must be brand new, unused, current models incorporating recent design improvements, and free from material or workmanship defects.
• Minimum remaining shelf life of six months upon delivery is mandatory; expired or second-hand products will be rejected.
• Bidders must formally confirm compliance with the detailed specification annexure. Physical samples may be requested from compliant suppliers for independent verification.
• Goods must conform to recognized South African or international quality standards acceptable to the Department of Health.

Skills and Qualification Requirements

• Valid registration on the Central Suppliers Database (CSD) with verified tax compliance status.
• Submission of a valid SAHPRA licence to demonstrate legal authorization to supply regulated medical devices.
• Documentary proof of prior experience, including at least one official purchase order accompanied by a signed delivery note or invoice from a public or private healthcare facility.
• Completion of all mandatory government returnable documents, including bidder disclosure declarations and preference point claim forms.
• Financial stability and logistical capacity to execute the full order within agreed timelines without relying on unapproved subcontractors.
• Familiarity with public sector contract administration, including warranty obligations, penalty calculations for delayed deliveries, and audit documentation standards.

Unusual or Complicated Terms

• SAHPRA Licence: Mandatory regulatory approval issued by the South African Health Products Regulatory Authority. It certifies that the medical device complies with national safety, efficacy, and quality standards before being legally supplied to healthcare facilities.
• 80/20 Preference Point System: A procurement evaluation model where 80% of scoring is allocated to competitive pricing and 20% to designated social goals. In this tender, full points are awarded exclusively to enterprises owned at least 100% by Black Africans.
• Cover-Quoting Prohibition: A strict anti-collusion policy that automatically disqualifies any bidder found to have submitted multiple quotations through affiliated or linked companies to manipulate pricing or secure awards. This is classified as fraudulent procurement activity.
• Performance Security & Warranty: Successful bidders may be required to furnish a bank guarantee or certified cheque as performance security post-award. The contract includes a twelve-month warranty period following delivery, during which the supplier must repair or replace defective items at no cost to the purchaser.