Objectives

The primary objective is to award a 36-month term contract to a qualified contractor for the reliable operation, maintenance, repair, and servicing of a steam generator/plant/boiler at a correctional services facility. The procurement aims to ensure continuous, safe, and efficient boiler performance while adhering to national public procurement legislation and institutional operational standards.

Scope of Work

The contract covers preventive maintenance, routine operation, corrective repairs, and comprehensive servicing of the steam generator/plant/boiler located at Site 810, DCS Rooigrond Prison, Mmabatho. Key deliverables include:

• Scheduled preventive maintenance to prevent unplanned downtime and extend equipment lifespan.
• Continuous monitoring and operational management of the steam generation system.
• Rapid fault diagnosis, troubleshooting, and execution of mechanical, electrical, and control system repairs.
• Maintenance of strict compliance with facility safety, environmental, and performance benchmarks throughout the 36-month term.

Technical Requirements

• CIDB Contractor Grading: Minimum designation of 6 ME or 6 ME* or higher.
• Functionality Threshold: Bidders must achieve a minimum of 50% out of 100 points to qualify for further evaluation.
• Evaluation Structure: The tender will be awarded to the highest-scoring compliant bidder. Scoring combines functionality, price, and preference points.
• Site Inspection: No official site visit will be conducted; submissions must rely on provided documentation.
• Contract Duration: Fixed 36-month term.

Skills Requirements

While not explicitly itemized, the mandated CIDB classification implies the following core competencies:

• Specialized mechanical engineering expertise focused on industrial steam generators and boiler systems.
• Proficiency in predictive/preventive maintenance planning, thermal system diagnostics, and emergency repair protocols.
• Working knowledge of pressure vessel regulations, combustion optimization, and industrial health & safety compliance.
• Technical reporting, project coordination, and stakeholder liaison capabilities aligned with government correctional facility operations.

Explanation of Key Terms

• CIDB Grading (6 ME / 6 ME*): The Construction Industry Development Board rating system classifies contractors by trade and project value. “ME” denotes Mechanical Engineering works. Grade 6 certifies capability for medium-to-large scale mechanical projects. The asterisk (*) identifies emerging enterprises meeting specific transformation and development criteria.
• PPPFA Regulations 2017: The Preferential Procurement Policy Framework Act prescribes tender evaluation formulas, typically applying a 95/5 or 80/20 weighting between price and preference points, depending on the estimated contract value.
• B-BBEE Status Level: Broad-Based Black Economic Empowerment ratings determine the quantity of preference points awarded to qualifying businesses during the evaluation process.
• Functionality Scoring: A mandatory technical and managerial assessment out of 100 points. Reaching a minimum threshold of 50% is compulsory before price and transformation preference points are calculated.